Bid Coordinator – Junior Estimator

This is a fully remote position, open to applicants in South Africa, +2 more countries.

📋 Description

• Download and systematically organize all bid documents in Dropbox and CRM.

• Maintain detailed project records, including project name, general contractor, owner, and plan stage.

• Assist the estimator in developing scope outlines, requests for information (RFIs), and alternates.

• Format and create polished proposal documents utilizing company templates.

• Ensure alignment of pricing and scope data between Excel proposal sheets and Word templates.

• Monitor bid due dates to guarantee timely submissions.

• Provide scope summaries to customers in advance when appropriate.

• Manage bid follow-up reports and liaise with Outside Sales for updates.

• Keep accurate CRM records regarding bid results and project stages.

• Support estimating meetings and aid in the administrative coordination between Sales and Estimating.

⛳️ Requirements

• Preferred background in HVAC or plumbing.

• Expert-level skills in Microsoft Excel and Word.

• Outstanding organizational and communication abilities.

• Native-level fluency in English, both spoken and written.

• Capability to communicate professionally with customers via phone and email with confidence.

• Comfortable working in a deadline-driven, detail-oriented environment.

🏝️ Benefits

• Fully remote work.

• $50 birthday bonus.

• $200 testimonial bonus.

• No tracking required.