Benefits Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Provide guidance and information to employees about leave of absence and modified work schedule requirements.

• Manage FMLA, CFRA, SDI, PFL, Paid Parental Leave, and other state and federal leave processes across various states.

• Collect and complete necessary documentation, assess leave eligibility, and designate qualifying FMLA leave.

• Oversee return-to-work processes and facilitate communication among employees, managers, and integrated partners.

• Organize supplemental pay utilizing PFL, short-term disability, paid parental leave, sick leave, and vacation.

• Interpret leave laws and clarify their interactions with paid time off, workers’ compensation, and disability benefits.

• Manage accommodation requests, including ADA requests, and administer additional time-off programs.

• Keep accurate records of leaves and accommodations, along with confidential medical documentation.

• Stay informed about applicable leave and accommodation laws and contribute to policy updates.

• Assist with insurance premium billing, payment tracking, reconciliation, and follow-up during unpaid or reduced-pay leaves.

• At the H01.2 level: assist in implementing new benefits programs, advise on complex benefits policies, resolve benefits-related issues, conduct training and orientation, support annual open enrollment, analyze audit reports, and generate basic management reports.

⛳️ Requirements

• Bachelor’s Degree in Human Resources, Business, Management, or a related field, or an equivalent combination of education and relevant experience.

• Fundamental knowledge and experience with employee benefits programs and best practices, techniques, standards, processes, and systems.

• Proven experience providing benefits information and support to employees and their families.

• Familiarity with regulatory requirements and relevant state and federal laws related to leave management.

• Exceptional customer service skills.

• Strong verbal and written communication abilities.

• Basic knowledge and proficiency in using automated business tools and specialized applications, including MS Office.

• At the H01.2 level: extensive experience offering one-on-one and/or group benefits counseling.

• At the H01.2 level: strong interpersonal, problem-solving, and decision-making skills.

• At the H01.2 level: experience working with minimal guidance and as a collaborative team member.

• At the H01.2 level: familiarity with online HRIS/benefit data systems.

• Must be eligible to access the Laboratory in accordance with NDAA Section 3112.

• External candidates selected for the role must successfully pass a pre-employment drug test.

🏝️ Benefits

• Flexible Benefits Package.

• 401(k).

• Relocation Assistance.

• Education Reimbursement Program.

• Flexible schedules (subject to project requirements).

• Occasional off-site/on-site flexibility as business needs dictate.