Benefits and Payroll Specialist

This is a fully remote position, open to applicants in Alabama, +27 more states.

📋 Description

• Manage the daily administration of U.S. benefits, encompassing medical, dental, vision, life, disability, 401(k), and various other benefit programs.

• Oversee enrollments, modifications, and reconciliation of carrier bills, addressing discrepancies until resolved.

• Administer the U.S. 401(k) plan, which includes handling employee inquiries, coordinating with the recordkeeper, conducting annual testing, and providing audit support.

• Assist with benefits renewals and open enrollment, U.S. leave programs, and the management of workers’ compensation.

• Collaborate with the payroll provider to ensure accurate processing of U.S. multi-state and Canadian payroll.

• Examine payroll inputs, reports, deductions, and outputs for each cycle, swiftly identifying and rectifying discrepancies.

• Facilitate state and provincial registrations and tax setups.

• Aid in year-end payroll functions, reconciliations, audits, and compliance filings.

• Act as the main point of contact for payroll and benefits vendors, managing inquiries and issues until resolved.

• Oversee recurring compliance tasks related to ACA, COBRA, HIPAA, ERISA reporting, and wage and hour regulations.

• Provide employee assistance through the 3E’s HR Assist ticketing system.

• Collaborate with HR and Finance to ensure accurate employee data, payroll inputs, benefit deductions, and documentation.

• Maintain standard operating procedures (SOPs) and internal controls.

• Enhance reporting, reconciliations, processes, and systems.

• Support other HR operations or generalist tasks as necessary.

⛳️ Requirements

• 5+ years of HR experience, particularly in U.S. benefits, payroll, and compliance.

• 4+ years of direct experience in U.S. benefits administration, specifically involving 401(k) plans.

• 3+ years of experience in U.S. multi-state payroll.

• Proficient understanding of U.S. payroll, benefits, and leave regulations.

• Experience in managing vendor relationships.

• Exceptional attention to detail, accountability, and independent problem-solving abilities.

• Capacity to prioritize multiple tasks in a fast-paced environment.

• Strong written and verbal communication skills.

• Ability to adapt and work comfortably with changing processes and systems.

• Must reside in the U.S. in one of the states where 3E is authorized to hire.

• Must be eligible to work without sponsorship.

• Canadian payroll experience is preferred.

• Previous experience in supporting employees through an HR ticketing or case management system is preferred.

• Experience working remotely within a distributed team is preferred.

• Familiarity with UKG or similar HRIS/payroll platforms is preferred.

• Experience with compliance reporting or audits, such as ACA, EEO, or AAP, is preferred.

• Interest in or experience with automation, AI-enabled tools, or process optimization is preferred.

🏝️ Benefits

• Health, dental, and vision insurance.

• Life insurance and disability coverage.

• Open PTO and parental leave.

• 401(k) plan with company matching.

• Employee assistance program.

• Optional supplemental benefits (Accident, Hospital Indemnity, Critical Illness).

• Performance-based incentives and/or equity may be available depending on the position.

• Opportunity for remote work within a distributed team.