Audio Localization Planning Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Organize and oversee the daily and weekly recording schedules for both internal and external studios.

• Arrange bookings for voice talents, Artistic Directors, Sound Operators, and recording rooms for planned sessions.

• Confirm the availability of talent and technical resources.

• Allocate studios and resources while resolving any scheduling conflicts or availability issues.

• Facilitate communication among talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers, and the studio team.

• Monitor changes to the schedule, including cancellations, reschedules, pickups, retakes, and urgent operational needs.

• Ensure that recording materials and instructions are prepared prior to each session.

• Securely distribute and track materials in compliance with confidentiality requirements.

• Prioritize recording windows and address scheduling conflicts with Production Coordinators and Project Managers.

• Anticipate and flag potential operational risks.

• Control physical access for actors and direct them to the appropriate recording studio.

• Negotiate ad hoc rates based on established strategies.

• Report the recording status to the Production Coordinator.

• Update calendars, planners, trackers, spreadsheets, and planning systems utilizing internal tools.

• Maintain records of sessions, confirmations, changes, cancellations, reschedules, and associated costs.

• Develop and uphold booking and scheduling guidelines while documenting project-specific requirements.

• Collaborate on enhancements to processes and tools.

• Optimize booth utilization.

• Keep administrative information for supplies, bookings, session records, and payment-related data up to date.

• Manage documentation for talents, vendors, and external audio resources.

• Obtain signatures and organize as well as archive contracts, NDAs, Actors’ Agreements, and vendor documentation.

• Maintain regular communication with the local Audio Production Team and stakeholders.

• Assist in client-facing activities as needed.

• Provide operational support to Production Coordinators and the Recording Studio Manager during absences or high-volume periods.

⛳️ Requirements

• Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization, or related fields.

• Strong capability to organize and manage multiple schedules simultaneously.

• Excellent verbal and written communication skills in English.

• Proficient in Google Workspace, Excel/Sheets, shared calendars, and operational trackers.

• Familiarity with the video game industry, including publishers, developers, and platforms, is advantageous.

• Ability to adapt to changing workflows and new tools.

• Knowledge of relevant local regulations is a plus.

• Experience with dubbing, game localization, voice-over, or audio post-production.

• Understanding of recording studio workflows.

• Experience with contracts, NDAs, freelancer payments, or vendor documentation.

• Familiarity with file-transfer tools and material-tracking workflows.

• Proficiency in Spanish is a plus.

• Capable of working under pressure, adjusting to shifting priorities, and meeting deadlines in a fast-paced environment.

• Proactive, reliable, and detail-oriented, with a strong sense of urgency.

• Able to communicate effectively with talents, vendors, technical teams, and internal stakeholders.

• Capable of managing sensitive, confidential, and client-related information.

• Able to employ sound judgment to prioritize tasks and negotiate rates and availability with external resources.

• Strong problem-solving, decision-making, organizational, and analytical abilities.

• Motivated and collaborative, with a willingness to learn and apply company-specific tools and methodologies.

🏝️ Benefits

• Comprehensive Health & Medical Coverage

• Paid Time Off & State-Mandated Leave

• Employee Wellness & Support Programs