Audio Localization Planning Coordinator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Organize and manage daily and weekly recording schedules for both internal and external studios.

• Coordinate bookings for voice talents, Artistic Directors, Sound Operators, and recording spaces.

• Verify the availability of talent and technical resources.

• Allocate studios and resources while addressing any scheduling conflicts.

• Facilitate communication between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers, and the studio team.

• Monitor schedule updates, cancellations, reschedules, pickups, retakes, and urgent operational requirements.

• Ensure that recording materials and instructions are accessible prior to sessions.

• Securely distribute and track materials while adhering to confidentiality standards.

• Prioritize recording time slots and resolve scheduling conflicts with Production Coordinators and Project Managers.

• Identify operational risks in advance.

• Manage physical access for actors and guide them to recording studios.

• Negotiate ad hoc rates based on established strategy.

• Report on project recording status to the Production Coordinator.

• Update calendars, planners, trackers, spreadsheets, and planning systems.

• Maintain records of sessions, confirmations, changes, cancellations, rescheduling, and costs.

• Develop and uphold booking and scheduling guidelines while documenting project requirements.

• Enhance processes and tools to minimize booking errors, costs, and inefficiencies.

• Maximize booth utilization.

• Maintain administrative information regarding supplies, bookings, session records, and payment-related data.

• Handle paperwork for talents, vendors, and external audio resources.

• Obtain signatures and organize as well as archive contracts, NDAs, Actors’ Agreements, and vendor documentation.

• Maintain consistent communication within the local Audio Production Team.

• Address communications from internal and external stakeholders promptly and professionally.

• Assist in client-facing activities when necessary.

• Provide operational support to Production Coordinators and the Recording Studio Manager during busy periods or absences.

⛳️ Requirements

• Prior experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization, or similar fields.

• Strong capability to organize and manage multiple schedules at the same time.

• Excellent written and verbal communication skills in English.

• Proficient knowledge of Google Workspace, Excel/Sheets, shared calendars, and operational trackers.

• Ability to adapt to changing workflows and new tools.

• Capacity to perform under pressure, adjust to shifting priorities, and meet deadlines in a fast-paced environment.

• Proactive, dependable, and detail-oriented, with a strong urgency sense.

• Capable of effective communication with talents, vendors, technical teams, and internal stakeholders.

• Ability to manage sensitive, confidential, and client-related information responsibly.

• Good judgment in prioritizing tasks and negotiating rates and availability with external resources.

• Strong problem-solving, decision-making, organizational, and analytical skills.

• Motivated and team-oriented, willing to learn and apply company-specific tools and methodologies.

• CV must be submitted in English.

• Proficiency in Spanish is a plus.

• Familiarity with the video game industry is a plus.

• Knowledge of relevant local regulations is a plus.

• Experience in dubbing, game localization, voice-over, or audio post-production is advantageous.

• Understanding of recording studio workflows is a plus.

• Experience with contracts, NDAs, freelancer payments, or vendor documentation is nice to have.

• Familiarity with file-transfer tools and material-tracking workflows is a plus.

🏝️ Benefits

• Equal Opportunities Policy.

• Inclusive workplace and diversity initiatives.

• Priority inclusion of individuals with disabilities.

• Fair and ethical hiring practices.

• Applicant information processed in accordance with the Applicant Privacy Notice.