Audio Localization Planning Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Organize and oversee daily and weekly recording schedules for both internal and external studios.

• Schedule voice talents, Artistic Directors, Sound Operators, and recording spaces.

• Verify the availability of talent and technical resources.

• Allocate studios and resources while resolving any scheduling conflicts.

• Facilitate coordination among talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers, and the studio team.

• Monitor schedule alterations, cancellations, reschedules, pickups, retakes, and urgent operational needs.

• Ensure that recording materials and directions are prepared prior to sessions.

• Securely distribute and track materials in accordance with confidentiality standards.

• Prioritize recording time slots and address scheduling conflicts with Production Coordinators and Project Managers.

• Identify operational risks such as missing materials, resource conflicts, and unconfirmed schedules.

• Manage physical access for actors and guide them to recording studios.

• Negotiate ad hoc rates following established strategies.

• Report on project recording status to the Production Coordinator.

• Update calendars, planners, trackers, spreadsheets, and planning systems as necessary.

• Maintain documentation of sessions, confirmations, changes, cancellations, reschedules, and associated costs.

• Develop and uphold booking and scheduling guidelines, as well as document project requirements.

• Collaborate on improvements to processes and tools.

• Optimize the utilization of booths.

• Keep administrative records for supplies, bookings, session documentation, and payment information.

• Handle paperwork related to talents, vendors, and external audio resources.

• Acquire signatures and archive contracts, NDAs, Actors’ Agreements, and vendor documentation.

• Sustain communication with the local Audio Production Team and both internal and external stakeholders.

• Assist in client-facing activities when necessary.

• Provide operational support to Production Coordinators and the Recording Studio Manager during high-demand periods or absences.

⛳️ Requirements

• Prior experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization, or similar fields.

• Strong capability to organize and manage multiple schedules simultaneously.

• Exceptional written and verbal communication skills in English.

• Proficient knowledge of Google Workspace, Excel/Sheets, shared calendars, and operational trackers.

• Familiarity with the video game industry, including publishers, developers, and platforms, is advantageous.

• Ability to adapt to changing workflows and new tools.

• Knowledge of relevant local regulations is a plus.

• Experience in dubbing, game localization, voice-over, or audio post-production.

• Understanding of workflows within recording studios.

• Experience dealing with contracts, NDAs, freelancer payments, or vendor documentation.

• Familiarity with file transfer tools and material tracking processes.

• Proficiency in Spanish is a plus.

• Capable of working under pressure, adjusting to shifting priorities, and meeting deadlines in a fast-paced environment.

• Proactive, reliable, detail-oriented, and possessing a strong sense of urgency.

• Effective communicator with talents, vendors, technical teams, and internal stakeholders.

• Able to manage sensitive, confidential, and client-related information responsibly.

• Skilled in using sound judgment to prioritize tasks and negotiate rates and availability with external resources.

• Strong problem-solving, decision-making, organizational, and analytical skills.

• Motivated and collaborative, eager to learn and apply company-specific tools and methodologies.

🏝️ Benefits

• Full-time, Permanent contract

• Extended Health & Dental Coverage

• Paid Vacation & Provincial-Mandated Leave

• Employee Wellness & Support Programs