AU Project Manager, Administrator – Construction

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee construction initiatives from initial planning to final execution

• Manage project timelines, schedules, milestones, and ongoing tasks

• Collaborate with trades, contractors, suppliers, and project stakeholders

• Follow up with trades and suppliers to ensure adherence to deadlines

• Identify potential delays, dependencies, and risks

• Coordinate necessary materials, equipment, and site needs

• Keep management updated on project status, delays, and critical decisions

• Maintain precise project records, information, tasks, and documentation

• Assist in developing project management processes, templates, checklists, workflows, and standard operating procedures (SOPs)

• Communicate with Australian trades, suppliers, local government, and regulators via phone

• Verify availability, pricing, and timelines; follow up on overdue tasks and commitments

• Identify alternative suppliers or contractors when necessary

• Research Australian suppliers, contractors, products, services, councils, policies, and regulations

• Compare supplier pricing, specifications, and availability while presenting actionable recommendations to management

• Maintain project documentation in project management systems and organize quotes, contracts, drawings, and supporting materials

• Provide general administrative support, maintain spreadsheets and trackers, follow up via email, schedule tasks, enter data, report updates, and communicate project progress

• Assist with Xero or basic financial administration when needed

• Occasionally offer executive assistant and personal support, including research, bookings, coordination, documentation, and other ad hoc tasks

• Utilize AI tools to expedite research, analysis, drafting, and routine workflows while ensuring the accuracy of generated information

• Identify opportunities for workflow enhancements through AI and automation

⛳️ Requirements

• Demonstrated experience in construction project management – essential

• Strong comprehension of construction workflows, trades, suppliers, and project interdependencies

• Excellent verbal and written English communication skills

• Confident and assertive telephone communication abilities

• Strong project coordination and deadline management skills

• Superior research and problem-solving capabilities

• Capacity to handle multiple competing priorities simultaneously

• Proficient in computer technology

• Prior experience using project management tools/software

• Basic proficiency with AI tools

• High level of initiative and ability to work autonomously

• Comfortable functioning without detailed SOPs or established procedures

• Willingness to undertake administrative, executive assistant, and ad hoc operational tasks in addition to core project management duties

• Previous experience in the Australian construction industry — highly desirable

• Experience supporting Australian builders, developers, or construction enterprises — highly desirable

• Familiarity with Australian trades, suppliers, and construction terminology — highly desirable

• Understanding of Australian council and approval processes — highly desirable

• Experience coordinating permits, approvals, or requirements such as Section 68 applications — highly desirable

• Background in modular, prefabricated, or transportable construction — highly desirable

• Experience communicating with Australian clients or stakeholders — highly desirable

• Basic proficiency with Xero — highly desirable

🏝️ Benefits

• Opportunities for professional growth and development

• Collaborative and supportive work environment

• Competitive compensation package

• Flexibility in work hours and remote work options