Associate Research Project Manager

This is a fully remote position, open to applicants in Maine.

📋 Description

• Participate in the planning and execution of projects and program operations.

• Assist in project planning, tracking, reporting, documentation, and coordination across various teams and service areas.

• Work collaboratively with management and peers to establish objectives, create plans, and implement processes.

• Maintain regular communication with internal stakeholders and contribute to the preparation of written project materials.

• Monitor milestones, coordinate resources, schedule meetings, and manage action items, while also supporting onboarding efforts.

• Grasp the scientific goals of sponsors and collaborators, ensuring projects progress by identifying obstacles, ambiguous priorities, and resource shortages.

• Record project objectives, milestones, team roles, responsibilities, tasks, and timelines.

• Organize and manage project communications, team meetings, breakout sessions, subteam meetings, and daily standups; ensure meeting minutes are kept.

• Provide and disseminate project status updates to collaborators, sponsors, and stakeholders.

• Oversee and document research objectives, task priorities, statuses, resources, decision points, and sponsor satisfaction.

• Conduct project accounting tasks, including monthly grant accounting and service billing reporting.

• Lead daily meetings, track daily tasks, coordinate routine communications, and ensure operational follow-through.

• Assist in formulating communication plans and maintaining dashboards, reports, and project reporting materials.

• Support departmental administrative and operational functions, including financial and service billing reporting, intake and service request processes, and maintaining project, vendor, and program records.

• Coordinate with team members involved in assigned projects and operational workflows.

⛳️ Requirements

• Bachelor’s Degree is mandatory.

• Specialization in Life Sciences is required.

• Project management certification is preferred.

• Familiarity with and experience in project management, especially agile/iterative project management methodologies.

• Knowledge of and experience in biological sciences, particularly genetics, genomics, and the scientific method, is preferred.

• Understanding of and experience in computer science, particularly software development/engineering, is preferred.

• Exceptional oral, digital, written, and listening communication skills.

• Proficient in managing timelines through analytical and problem-solving skills.

• Capable of organizing, managing, and overseeing multiple projects to successful completion while adapting to changing priorities in a high-pressure environment.

• Ability to effectively collaborate with technical teams and assist in coordinating and tracking software development activities and related project tasks is preferred.

• Skilled in tracking commitments, following up on outstanding tasks, and escalating delays or issues as necessary.

• Ability to identify scheduling conflicts, dependencies, missing information, and other challenges that may affect planned activities.

• Capable of maintaining visibility of assigned tasks, priorities, and deadlines while adjusting coordination activities accordingly.

• Strong interpersonal skills to lead others, foster consensus, and collaborate effectively with diverse individuals and groups.

• Competent in managing the expectations of collaborators and managers while motivating team members to execute and deliver results.

🏝️ Benefits

• Comprehensive health and wellness programs.

• Opportunities for professional development and continuing education.

• Flexible work arrangements and a supportive work environment.

• Competitive salary and performance-based incentives.