Associate Director – Project Management

This is a fully remote position, open to applicants in California.

📋 Description

• Manage 1–2 brands while leading project management teams.

• Direct intricate, cross-agency projects for both new and established brands.

• Take ownership of brand-level strategies, long-term timelines, integrated Gantt charts, and multi-channel workflows.

• Direct PM team priorities, ensuring effective delegation and alignment.

• Act as a client partner regarding scopes, budgets, timelines, and operational strategy.

• Supervise workflows and suggest process enhancements.

• Lead annual scopes, change orders, estimates, forecasting, burn tracking, and reconciliation efforts.

• Identify and mitigate risks through proactive planning and scenario modeling.

• Create executive summaries on financial and risk matters.

• Evaluate resource allocation, address challenges, monitor gaps, and streamline workflows.

• Mentor, coach, onboard, and develop project management talent.

• Serve as a point of escalation for PM and cross-functional teams.

• Balance team workloads and oversee utilization rates.

• Advocate for agency culture and PMO initiatives.

• Contribute to new business efforts through operational insights and planning.

• Incorporate emerging technologies, including early AI-enabled tools, into workflows.

• Communicate key updates to the Director of Project Management.

⛳️ Requirements

• A minimum of 6 years of project management experience.

• 1–2 years of experience in healthcare or pharmaceutical advertising.

• Strong skills in budgeting and portfolio management.

• Knowledge of the needs of brands from launch to maturity.

• Experience with websites, email campaigns, speaker programs, social media, digital initiatives, and cross-departmental strategy oversight.

• Ability to manage relationships and align cross-functional teams effectively.

• Familiarity with AI-assisted workflows is a plus.

• Proficiency in Excel, Power BI, Smartsheet, Basecamp, and Workfront/Ziflow.

• A Bachelor's degree is required.

🏝️ Benefits

• Competitive compensation packages.

• Excellent company-paid medical and dental benefits.

• 401(k) matching.

• Tuition reimbursement.

• Flexible time off (FTO).

• Flexible work environment.

• Personal support.

• Customized learning and development opportunities.