Associate Director – Execution Excellence

This is a fully remote position, open to applicants in United States, +2 more countries.

📋 Description

• Oversee business planning, performance management, and process excellence within IBU Marketing and Medical Affairs.

• Establish KPIs and metrics frameworks to monitor Marketing and Medical execution aligned with the plan.

• Monitor the progress of initiatives, delivery, budget, and risks across key markets and the portfolio.

• Manage budget and performance reporting, forecast risks, and escalate any critical issues.

• Facilitate governance forums and review cycles for deliverables, timelines, and budgets.

• Standardize and streamline planning, governance, reporting, tools, and execution-tracking processes.

• Capture and disseminate best practices and lessons learned across markets and therapeutic areas.

• Evaluate process maturity and suggest enhancements.

• Act as the main execution contact, coordinating between Marketing, Medical Affairs, affiliates, and global functions.

• Anticipate and address issues, documenting decisions and essential information.

• Lead taskforces and working groups with defined scopes, ownership, and timelines.

• Cultivate relationships with functional leaders and onboard affiliates into shared planning and governance.

• Drive integrated business planning with global, regional, and affiliate teams.

• Develop consolidated operational plans that incorporate Marketing and Medical inputs.

• Consolidate budgets and forecasts, monitor actuals against the plan, and recommend trade-offs or reallocations.

• Manage changes in scope, quality, cost, and timeline, facilitating leadership review and approval.

• Monitor project, program, and initiative status in real-time using suitable tools.

• Apply disciplines related to cost, timeline, scope, and risk while maintaining documentation.

• Oversee complex cross-functional projects requiring dedicated coordination.

• Escalate and resolve issues that impact key deliverables.

⛳️ Requirements

• A Bachelor’s degree is required.

• At least 2 years of experience in business planning, performance management, or project/program management within a matrixed organization.

• Experience in the pharmaceutical industry, particularly within Marketing/Commercial and Medical Affairs, is preferred.

• Proven experience in business planning, performance management, or project/program management in a matrixed setting.

• Strong understanding of business fundamentals with a portfolio-level perspective across functions.

• Demonstrated ability to lead cross-functional teams across various functions, geographies, and cultures without positional authority.

• Excellent interpersonal skills, including the ability to build a shared vision and manage conflicts among diverse stakeholders.

• Strong problem-solving skills and judgment, with the ability to foresee systemic issues and identify root causes.

• Proficient in project management tools and methodologies, including chartering, scope definition, timeline management, budgeting, and communication planning.

• Exceptional organizational skills and the capability to manage changing priorities independently.

• Outstanding written and verbal communication skills.

• Strong skills in AI.

• Experience in influencing decisions in virtual, multi-geography environments.

• Background in facilitating workshops or forums that transform insights into actionable plans and workbooks.

• An MBA or equivalent advanced certification is advantageous.

• Familiarity with Lean, Six Sigma, or similar methodologies is a plus.

🏝️ Benefits

• Company bonus based partially on individual and company performance.

• Company-sponsored 401(k) plan.

• Pension plan.

• Vacation benefits.

• Medical, dental, vision, and prescription drug benefits.

• Flexible benefits, including healthcare and/or dependent care flexible spending accounts.

• Life insurance and death benefits.

• Various time off and leave of absence benefits.

• Well-being benefits, including an employee assistance program, fitness benefits, and employee clubs and activities.

• Work authorization or visa sponsorship support may be available for internal applicants only.