Assistant Office Manager

This is a fully remote position, open to applicants in India.

📋 Description

• Oversee the office budget and daily operations.

• Manage office invoices, address inquiries, and collaborate with Global Finance.

• Provide guidance to LOB and local leadership on essential office issues.

• Ensure compliance with office social regulations.

• Promote firm culture and lead sustainability efforts.

• Cultivate vendor relationships, manage contracts, and ensure adherence to budgetary constraints.

• Supervise office administrative personnel and ensure policy compliance.

• Administer site security measures, passes, and compliance standards.

• Coordinate the utilization of office space and perform desk assessments.

• Manage relationships with tenants and landlords in collaboration with Corporate Real Estate.

• Oversee building management and maintenance operations.

• Supervise inventory control and waste management processes.

• Coordinate the replacement of office equipment and furniture.

• Manage arrangements for business cards and branded merchandise orders.

• Ensure that health, safety, and wellbeing initiatives are aligned with corporate standards.

⛳️ Requirements

• Bachelor’s degree in Business, Finance, Hospitality, Operations, Office/Facilities Management, or related field, or equivalent experience.

• 5–8 years of relevant experience.

• Prior experience in a Global Firm is essential.

• Capability to interpret complex or unique interpersonal dynamics.

• Exceptional attention to detail and a high degree of accuracy.

• Strong leadership qualities, including skills in organizing, planning, problem-solving, and decision-making.

🏝️ Benefits

• Full-time permanent employment.