Administrative Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Facilitate operational, client-service, and executive workflows throughout the organization.

• Potentially assist a designated business unit, focusing on client relations or data management.

• Manage calendars, priorities, and follow-ups to ensure deadlines are achieved.

• Transform notes, emails, and spreadsheets into polished, accurate, and usable work products.

• Oversee shared drives, trackers, files, and documentation.

• Track open items, close loops, and identify issues proactively.

• Aid in daily communications with both internal and external stakeholders.

• Provide support for research, special projects, and administrative duties across operations, client service, and leadership roles.

• Handle confidential information with discretion and sound judgment.

⛳️ Requirements

• Minimum of 2 years of experience in an administrative, operations, executive assistant, client service, or similar support role.

• Bachelor's degree is mandatory.

• Exceptional written and verbal communication abilities.

• Professional demeanor in phone, email, and video communications.

• Strong attention to detail and organizational skills.

• Capability to manage multiple tasks simultaneously without losing focus, missing steps, or becoming overwhelmed.

• Ability to work autonomously once expectations are set and to collaborate effectively when necessary.

• Proficient in research, follow-through, and problem-solving.

• Advanced skills in Microsoft Outlook, Excel, and Word.

• Comfortable using common online collaboration tools.

• Quick to learn systems, adept with lists and task tracking, and driven by efficient execution.

• Prior experience in professional services, legal, finance, consulting, or similarly fast-paced environments is advantageous.

• Fully remote, based in the US, and available to work during EST hours.

🏝️ Benefits

• Health insurance

• Dental insurance

• Vision insurance

• 401(k) with company match

• Paid time off

• Fully remote work