Asset & Lease Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Summarize each executed lease and amendment into the lease database, capturing details such as rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives, and co-tenancy.

• Manage the critical date calendar, ensuring timely notifications for options, renewals, termination rights, TI deadlines, insurance renewals, and estoppels.

• Organize and file leases, amendments, estoppels, SNDAs, and consents, while maintaining well-indexed digital lease files.

• Establish rent records at the start of leases and keep records of escalations, amendments, and abatements up to date.

• Validate monthly billing against lease agreements prior to payment and prepare payment documentation for the Accounting department.

• Oversee outsourced CAM and tax audits, review results, and track approved claims for credits or refunds.

• Review year-end reconciliations and rectify any discrepancies.

• Monitor real estate tax bills and assessments, verify pro-rata shares, and identify potential candidates for protest.

• Issue and manage certificates of insurance for all locations.

• Track landlord obligations and inform landlords when their responsibilities are not being met.

• Maintain W-9 forms, as well as records for landlords, property managers, payment instructions, and controls for banking changes.

• Assist with franchisor and lender consent, estoppel, and reporting inquiries.

• Serve as the primary contact for property managers on a daily basis.

• Prepare and submit TI allowance draw packages and monitor their receipt.

• Support back-charge claims and portfolio activities, including closures, relocations, assignments, and subleases.

• Ensure the accuracy of the lease database and generate recurring reports.

• Draft and maintain standard operating procedures (SOPs), and assist in defining, training, and supervising a future associate role.

⛳️ Requirements

• A minimum of 4 years in U.S. retail or commercial lease administration, lease accounting, or property accounting, preferably with multi-site portfolios.

• Proficient in reading and accurately abstracting U.S. shopping-center leases, including details on CAM, tax, and insurance pass-throughs, caps, exclusions, options, and notice requirements.

• Knowledgeable in CAM and real estate tax reconciliations, with the ability to identify incorrect charges and advocate with landlords or audit firms.

• Experience in managing certificates of insurance according to lease-specific criteria.

• Proficient in advanced Excel.

• Strong written and verbal English skills for effective and professional communication with U.S. landlords and property managers.

• Exceptional attention to detail and follow-through, with comfort in managing a deadline calendar where missed dates can have financial implications.

• Preferred: a degree in Accounting, Finance, Real Estate, Business, or Law.

• Preferred: familiarity with lease administration platforms, e-signature tools, and ERP/AP systems.

• Preferred: experience supporting a growing portfolio (new openings, TI collection) or collaborating with a U.S.-based team while located offshore.

🏝️ Benefits

• Full-time position, Monday–Friday, night shift.

• Must possess a computer or laptop equipped with a webcam.

• Reliable high-speed internet connection required.

• Equal employment opportunities are offered regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.