AR and AP Specialist, Federal Program Support

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Senior Accountant (Projects) in the preparation and submission of invoices in accordance with contract specifications and deadlines.

• Monitor receivables and follow up on unpaid invoices.

• Reconcile billed amounts with contract funding and authorized work.

• Maintain precise records of invoices and collections.

• Process invoices from vendors and subcontractors.

• Ensure invoices comply with contract terms, purchase orders, and authorized funding.

• Collaborate with internal teams to address discrepancies.

• Facilitate timely payments to vendors and subcontractors.

• Keep organized and accurate financial records.

• Reconcile invoices, payments, and account balances.

• Assist with financial and regulatory reporting.

• Monitor contract funding and expenditures.

• Ensure financial operations adhere to contract specifications and internal policies.

• Maintain documentation for audits and financial reviews.

• Adhere to established financial controls and procedures.

• Communicate with internal teams and external partners regarding invoices and payments.

• Provide support to the Accounting team with reporting and administrative duties.

• Assist with various financial requests as needed.

⛳️ Requirements

• Associate's or bachelor's degree in Accounting, Finance, or a related field.

• 3 to 5 years of experience in accounts receivable, accounts payable, or general accounting support.

• Strong understanding and experience in AP invoice processing, AR billing, AP and AR payment processing, and GL accounting.

• Exceptional attention to detail and accuracy.

• Ability to handle multiple tasks and meet deadlines.

• Proficiency in Microsoft Excel, QuickBooks Online, Deltek Costpoint or Unanet, and other financial systems.

• Preferred: bachelor's degree in Accounting, Finance, or a related field.

• Preferred: experience in supporting commercial and federal government project accounting and contracts.

• Preferred: familiarity with contract invoicing requirements or government accounting systems.

• Preferred: experience with subcontractors and vendor management.

🏝️ Benefits

• Bonus eligibility.

• Medical insurance (100% paid for the employee/family).

• Voluntary dental and vision insurance (employee-paid).

• Company-provided HSA.

• 401(k) match.

• PTO and Sick Leave.