Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Process and accurately code invoices from vendors and contractors, ensuring proper approvals and timely payments across various entities.

• Align invoices with purchase orders and contracts, conducting research to resolve any discrepancies.

• Prepare and execute weekly payment runs via ACH, checks, and wire transfers.

• Maintain precise and thoroughly documented records of disbursements.

• Review, process, and reimburse employee expense reports in accordance with Company policy.

• Manage vendor master data and gather as well as track W-9 forms.

• Assist with year-end 1099 reporting procedures.

• Act as the main point of contact for inquiries related to vendor, contractor, and employee payments.

• Reconcile the accounts payable subledger with the general ledger and address outstanding items.

• Oversee accounts payable aging and forecast cash requirements, notifying the Controller and CFO of pertinent items.

• Contribute to month-end closing activities, including accrual calculations.

• Identify and propose enhancements for accounts payable processes, focusing on controls, accuracy, and efficiency.

• Ensure that accounts payable documentation is organized and audit-ready.

• Collaborate with the Controller and Staff Accountant on various ad-hoc projects and analyses.

⛳️ Requirements

• At least 7 years of experience in accounts payable or a similar accounting role within a dynamic and fast-paced business setting.

• Ability to navigate ambiguity and shifting priorities with sound and practical business judgment.

• Strong professional demeanor; committed to providing excellent service in every interaction with vendors, contractors, and employees.

• Proven capability to take initiative, work autonomously, and solve problems with minimal oversight.

• Practical experience with ERP or accounting systems and expense management tools; quick learner of new software.

• Familiarity with accounts payable best practices; experience in multi-entity environments is a plus.

• Exceptional attention to detail and accuracy while processing a high volume of transactions.

• Strong organizational and time-management abilities, adept at meeting recurring deadlines.

• Outstanding written and verbal communication skills.

• Proficiency in Microsoft Excel.

• Preferred qualifications include an Associate's or Bachelor's degree in Accounting, Finance, or a related field; equivalent experience may be considered.

• A background check will be required.

🏝️ Benefits

• Flexible schedule arranged with the Controller.

• Option for remote work.

• Part-time schedule of up to 20 hours per week.

• Not eligible for Company health insurance, 401K, or PTO benefit programs.