AP Staff Accountant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review, code, and input vendor invoices along with other accounts payable transactions utilizing the appropriate general ledger accounts and tracking dimensions.

• Ensure the accuracy of invoices, required documentation, approvals, and payment details; detect duplicates, discrepancies, and exceptions.

• Examine employee expense reports for receipts, coding, policy compliance, and documented approval.

• Collaborate with employees, vendors, and stakeholders to gather missing invoices, receipts, W-9 forms, approvals, payment data, and other necessary documentation.

• Assist in vendor onboarding and keep precise vendor records.

• Prepare authorized ACH, check, card, and reimbursement transactions while adhering to authorization protocols and segregation of duties.

• Support accounts payable, vendor-statement, credit-card, subscription, and recurring-bill reconciliations.

• Maintain comprehensive, organized, and audit-ready electronic accounting files.

• Aid in month-end activities, W-9/1099 administration, payment inquiries, and ongoing accounting requirements.

• Document processes, provide backup support, and enhance repetitive accounts payable and accounting workflows.

• Ensure that fully approved invoices and expense reports are generally processed within a 14-day timeframe.

• Protect sensitive banking, tax, employee, vendor, and company financial information.

• Engage in company-wide strategic initiatives and exemplify organizational core values.

• Execute similar and other related duties as assigned.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and directly relevant experience.

• Minimum of 2 years of experience in accounts payable, bookkeeping, expense processing, accounting support, or a closely related accounting function.

• Practical knowledge of the accounts payable cycle, invoice processing and controls, general ledger coding, vendor management, expense processing, and payment preparation.

• Basic understanding of W-9 and 1099 requirements.

• Experience reconciling accounts payable accounts, vendor statements, credit cards, subscriptions, recurring bills, or similar financial records.

• Familiarity with QuickBooks or a comparable accounting system.

• Proficient in Microsoft Excel, Outlook, and Microsoft 365 applications.

• Capability to work independently with minimal supervision while effectively collaborating with a small remote team.

• Ability to maintain strict confidentiality when managing financial, banking, tax, employee, and vendor information.

• Willingness to undergo job-related background checks, including credit screening where permissible by law and relevant to the role.

• QuickBooks Enterprise experience is preferred.

• Hands-on experience with W-9/1099 administration is preferred.

• Experience supporting a professional services organization, remote workforce, or businesses utilizing independent contractors is preferred.

• Familiarity with Salesforce, expense-reporting tools, accounts payable automation, or document-management systems is advantageous.

• Experience in accounting process improvement, workflow optimization, or automation is a plus.

🏝️ Benefits

• Industry-leading salary packages.

• Permanent work-from-home setup.

• Company equipment provided.

• Government-mandated benefits employer share.

• Internet stipends upon regularization.

• HMO Coverage upon regularization (with an option to enroll as early as Day 1).

• PTO credits and service incentive leaves.

• Major spring and winter company live events.

• Monthly employee appreciation virtual events.

• Company-provided career skills training courses.

• A company culture focused on your personal and professional growth.