AP Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the Accounts Payable inbox and address vendor inquiries

• Process invoices to guarantee timely and accurate payments

• Conduct 3-way matching of purchase orders, invoices, and goods receipts

• Reconcile vendor statements and investigate any discrepancies

• Evaluate invoices, credit notes, and establish payment priorities

• Set up and maintain vendor information in the ERP system

• Dispatch payment remittances to vendors

• Monitor and resolve disputed invoices

• Assist with vendor payments and provide necessary documentation

• Execute credit card reconciliations and prepare corresponding journal entries

• Oversee the expense management portal and evaluate expense reports

• Aid in month-end activities, including accruals, reclassifications, lease-related entries, and customer billbacks

• Prepare monthly bank reconciliations

• Review open purchase orders and coordinate with departments regarding fully received orders

• Maintain organized accounting records for audits and financial assessments

• Assist the Assistant Controller with various accounting and bookkeeping responsibilities

• Complete a practical task during the technical interview

⛳️ Requirements

• Practical experience in Accounts Payable

• Solid understanding of fundamental accounting and bookkeeping principles

• Experience in processing invoices and managing vendor accounts

• Familiarity with invoice matching and reconciliations

• Excellent attention to detail and accuracy

• Strong organizational and time-management abilities

• Capability to investigate discrepancies and ensure issues are resolved

• Experience with Microsoft Dynamics 365 Business Central (preferred)

• Background in a CPG, manufacturing, or distribution setting (preferred)

• Experience supporting month-end closing processes (preferred)

• Familiarity with credit card and bank reconciliations (preferred)

• Experience with expense management systems (preferred)

• Exposure to a multi-entity environment (preferred)

• Understanding of corporate finance and bookkeeping processes (preferred)

• A reliable computer, high-speed internet, and a quiet, dedicated workspace suitable for remote work

• Currently based in the Philippines and legally authorized to work there

🏝️ Benefits

• 100% Remote Work – Operate from anywhere within the Philippines

• Career Growth Opportunities – Acquire hands-on experience and engage in continuous learning

• Collaborative & Innovative Team – Partner with skilled professionals who prioritize excellence