AP Specialist

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee the complete Accounts Payable cycle.

• Verify the accuracy of invoices, secure necessary approvals, input transactions, and process payments.

• Ensure weekly check runs and prompt processing of vendor payments.

• Prepare and submit ACH files for authorization.

• Review and manage invoices from subcontractors and vendors.

• Set up and maintain employee records in ADP Workforce Now.

• Record and reconcile transactions related to credit cards.

• Guarantee that accounting records are precise and ready for audits, both internal and external.

• Analyze spending patterns and generate reports as required.

• Allocate costs per accounting policies; identify and report any discrepancies.

• Establish projects and onboard new hires in Unanet.

• Assist in payroll processing, including the approval of timesheets, posting labor in Unanet, and importing data into ADP.

• Collaborate closely with the Accounting Manager/Controller within a government contracting context.

⛳️ Requirements

• Bachelor’s degree in Accounting or a related discipline (preferred).

• 1-2 years of experience in an accounting or accounts payable position.

• Familiarity with A/P, A/R, reconciliations, General Ledger, month-end close, billing, and payroll processes.

• In-depth knowledge of GAAP.

• Strong understanding of FAR.

• Experience with government contracts and/or working with government clients.

• Preferred experience with Unanet and/or ADP.

• High proficiency in Microsoft Office, particularly Excel.

• Excellent verbal and written communication abilities.

• Strong attention to detail coupled with exceptional organizational skills.

• Capability to manage sensitive financial information with confidentiality.

🏝️ Benefits

• Equal opportunity employer.

• Work environment free from harassment and discrimination.

• Accommodations available for applicants with disabilities.