AI & Automation Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage email inboxes, correspondence, follow-ups, and various administrative communications.

• Provide daily virtual assistant and administrative support to leadership and team members.

• Leverage AI tools to enhance productivity, organization, communication, research, and daily workflows.

• Identify repetitive, manual, and time-intensive processes that can be streamlined or automated.

• Design, implement, test, and refine automated workflows to minimize manual tasks.

• Research and assess new AI tools, platforms, and technologies that could enhance business operations.

• Develop practical AI-driven solutions for administrative, operational, sales, marketing, and customer support activities.

• Create and optimize AI prompts, templates, SOPs, and processes to boost consistency and efficiency.

• Assist team members in integrating AI into their current workflows and responsibilities.

• Train and guide team members on the effective use of AI tools tailored to their specific roles.

• Connect and automate workflows between business applications and platforms where applicable.

• Maintain and enhance existing automation systems and troubleshoot workflow challenges.

• Document automated processes, workflows, and SOPs to ensure they are easily understood and maintained by the team.

• Monitor automated workflows to ensure optimal functionality and identify areas for enhancement.

• Provide assistance with data entry, organization, reporting, research, and various administrative tasks.

• Manage and organize digital files, documents, databases, and other company information.

• Support CRM management, lead tracking, follow-ups, and other operational processes.

• Conduct research using both AI and traditional methods, summarizing findings into actionable insights.

• Assist in scheduling meetings, coordinating calendars, and managing follow-up tasks.

• Help improve internal systems and processes by identifying inefficiencies and proposing solutions.

• Collaborate with leadership and team members to understand business needs and develop effective automation solutions.

• Stay updated on emerging AI tools, automation platforms, and productivity technologies.

• Take ownership of special projects and ad hoc assignments related to AI, automation, operations, and productivity.

• Proactively suggest new methods to save time, reduce repetitive tasks, and enhance overall team efficiency.

⛳️ Requirements

• A minimum of 2–3 years of experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Automation Specialist, or a similar role.

• Strong written and verbal communication skills in English.

• Advanced proficiency with AI tools such as ChatGPT, Claude, Gemini, Perplexity, or similar platforms.

• Proven experience using AI to boost productivity, automate tasks, or develop business solutions.

• Experience in creating or managing automated workflows using platforms like Zapier, Make, GoHighLevel, n8n, or similar automation tools.

• Solid understanding of how to identify processes that are suitable for automation.

• Ability to create effective AI prompts and develop repeatable AI-driven workflows.

• Familiarity with Google Workspace, Microsoft Office, and other standard business productivity tools.

• Knowledge of CRM, project management, communication, and business management platforms.

• Strong technical aptitude with a quick learning ability for new software and technologies.

• Excellent problem-solving and analytical skills.

• Highly organized with outstanding attention to detail.

• Ability to work independently, take initiative, and proactively identify improvement opportunities.

• Strong capability to manage multiple priorities and meet deadlines.

• Ability to explain technical concepts and AI tools in a straightforward and comprehensible manner.

• Strong research skills with the ability to evaluate new tools and technologies.

• Experience in creating SOPs, process documentation, and workflow diagrams is highly preferred.

• Previous experience supporting executives, founders, or rapidly growing businesses is a plus.

• A proactive "figure it out" mindset and a genuine interest in AI and technology.

🏝️ Benefits

• Opportunity to work from home.

• Chance to make a meaningful contribution to a growing business by enhancing efficiency and client experience.

• Supportive and collaborative work environment.