Administrative Secretary

This is a fully remote position, open to applicants in United States.

📋 Description

• Carry out routine clerical and administrative responsibilities.

• Enter and promptly set up hearing requests in FLORIDA and/or the office case management system.

• Draft, prepare, and disseminate notices, correspondence, meeting notes, and reports.

• Organize, maintain, file, and attach both paper and electronic records.

• Manage and process email correspondence throughout the day.

• Review and appropriately route incoming and outgoing mail.

• Update the case management system as needed.

• Convert and upload documents to ensure Hearing Officers have up-to-date case information.

• Record contacts of Petitioners and Respondents in the case management system.

• Close cases within the system.

• Respond to routine correspondence.

• Compile and maintain lists and records.

• Perform additional related duties as assigned.

⛳️ Requirements

• High school diploma or equivalent experience in public assistance programs.

• Experience in making eligibility determinations for public assistance applicants.

• Familiarity with the ACCESS FLORIDA system is preferred.

• Candidate Profile/application must be thoroughly completed.

• Provide supervisor names and phone numbers for all periods of employment.

• Address and explain any gaps in employment history.

• All experience, education, training, knowledge, skills, abilities, and responses to pre-qualifying questions must be verifiable.

• Avoid using “See Resume” instead of providing work history.

• Must be a U.S. citizen or a lawfully authorized alien worker.

• Successful completion of State and National criminal history/background screening before employment is required.

• Screening is conducted in accordance with Chapters 435 and, if applicable, 408 of the Florida Statutes.

• Male candidates born on or after October 1, 1962, must be registered with Selective Service or possess a Letter of Registration Exemption.

• Enrollment in the State of Florida Direct Deposit Program is required within the first 30 calendar days of appointment.

• Subject to reasonable-suspicion drug testing.

• Ability to perform job tasks in compliance with applicable laws, rules, regulations, policies, and state and federal requirements.

🏝️ Benefits

• Highly competitive total compensation package from the State of Florida.

• Employee benefits are detailed at www.mybenefits.myflorida.com.

• Opportunities for growth and training.

• Potential for advancement and professional development.

• Direct Deposit Program available.

• Reasonable accommodation provided under the Americans with Disabilities Act.

• Commitment to a Drug-Free workplace.