Administrative Operations Specialist

This is a fully remote position, open to applicants in Sri Lanka.

📋 Description

• Oversee and enhance the client’s scheduling, encompassing meetings, appointments, and events.

• Arrange meetings with internal teams, clients, and stakeholders.

• Organize and prioritize daily responsibilities, meetings, and follow-ups.

• Manage arrangements for business travel.

• Supervise the client’s emails, phone calls, and professional communications.

• Facilitate the flow of information and provide pertinent updates and data.

• Prepare materials for meetings, such as agendas, presentations, and reports.

• Serve as a liaison between the client and internal teams.

• Foster positive relationships with key stakeholders.

• Offer logistical support for meetings involving clients.

• Coordinate small-scale projects and tasks that align with strategic objectives.

• Conduct research and compile necessary information.

• Monitor progress, follow up on outstanding tasks, and ensure that milestones and deadlines are achieved.

• Collaborate with the executive’s internal teams and external stakeholders.

• Receive direction and assistance from an Operations Manager.

⛳️ Requirements

• Professional proficiency in English, showcasing excellent reading, writing, and speaking skills.

• Minimum of 5 years in a role focused on communication at a respected firm.

• Strong interpersonal and organizational abilities.

• Capacity to work inclusively with individuals from diverse backgrounds.

• Ability to work a split shift with some overlap with the client’s time zone.

• An undergraduate degree is preferred, though not mandatory.

• Relevant work experience is highly regarded.

• Possession of MBA, CFA, CIM, CIPM, or CIMA certifications is seen as an added benefit.

🏝️ Benefits

• In-person training programs offered during the initial 3.5 weeks.

• Information regarding benefits and compensation will be provided during the offer process.