Administrative Manager – Transportation Safety

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Offer project-specific administrative assistance to enhance the efficiency of project-team operations.

• Coordinate and oversee project resources, including the management of contractor personnel and equipment.

• Supervise the daily utilization of project resources, ProSidian staff contributions, and equipment.

• Maintain and streamline the project filing system.

• Ensure that all administrative elements of the project are up-to-date, functional, and well-organized.

• Collaborate with the Project Director and other team members effectively.

• Prepare project documentation and reports for timely submission and adherence to guidelines.

• Organize meetings and arrange travel logistics.

• Oversee project administrative activities and logistical operations.

• Assist in a comprehensive NHTSA survey project that explores drivers' attitudes and behaviors regarding alcohol and drug use.

• Contribute to research aimed at enhancing road safety and mitigating impaired-driving risks.

⛳️ Requirements

• Bachelor's degree in Business Administration, Management, or a related discipline.

• A minimum of 2–3 years of relevant experience in administrative positions.

• Proven expertise and experience in administrative functions, especially in project-driven settings.

• Outstanding organizational capabilities and a keen eye for detail.

• Excellent written, verbal communication, and interpersonal skills.

• Ability to excel in a fast-paced, dynamic team environment.

• Capacity to initiate, develop, and sustain mutually beneficial client relationships.

• Proficient in reading, analyzing, and interpreting common scientific and technical reports or journals.

• Capable of responding to inquiries from both internal and external clients.

• Skilled in drafting scopes of work, budget estimates, schedules, reports, proposals, correspondence, and other technical documents.

• Ability to present information effectively to top management, clients, public groups, and/or boards of directors.

• Clear vision and depth perception.

• Ability to lift and/or move up to 50 pounds.

• Capacity to remain sharp, focused, and alert during site inspections, client interactions, and report preparation.

• Ability to engage and communicate with clients at all levels.

• Must be proficient in both written and spoken Spanish and English within the specialized field of Transportation Engineering.

• High level of analytical skills.

• Ability to multitask while maintaining a strong attention to detail.

• Excellent analytical, organizational, and time-management skills.

• U.S. citizenship is required.

• Proficiency in Microsoft Office products, including Word, Excel, PowerPoint, Publisher, and Adobe.

• Advanced skills in Excel, Access, Outlook, PowerPoint, and Word are preferred for the ideal candidate.

• Familiarity with Adobe Acrobat, data analytics tools, and Visio.

• Must comply with established work-product quality, documentation, ethics, milestones, and delivery standards.

• No H-1B or TN visa sponsorship is available.

• Background checks may include criminal, employment, education, licensure, credit, and motor vehicle checks; drug testing may apply to designated positions.

🏝️ Benefits

• Competitive Compensation.

• Group health insurance, encompassing medical, dental, and vision coverage.

• Employer contribution of 50% towards employee-only premiums for the Health and Vision Plan.

• 401(k) Safe Harbor Retirement Savings Plan with employer basic matching.

• Vacation and paid time off (PTO).

• 2 weeks of vacation/sick days.

• 10 federal government holidays.

• Pre-Tax Payment Programs.

• Flexible Spending Account (FSA) Plan.

• Purchasing Discounts & Savings Plan available through the ProSidian Corporate Perks Benefit Program.

• Employee & Contractor Referral Bonus Program, offering payments of up to $5,000 after the referred hire has been employed for 90 days.

• Performance incentives.

• Career opportunities across various disciplines and geographic locations.

• Opportunities for professional connections, leverageable experience, and thought leadership.

• Potential access to security-clearance-related professional value.