Administrative Manager – DMSc

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the daily operations of the fully online Doctor of Medical Science (DMSc) program.

• Develop yearly DMSc block schedules and academic degree frameworks.

• Organize faculty schedules and prepare, execute, and monitor contracts and payments for adjunct faculty.

• Assist in budget planning, forecasting, expenditure tracking, reconciliations, and maintaining a balanced budget.

• Offer administrative support that includes budget monitoring, textbook procurement, and remote-work assistance.

• Coordinate, ship materials for, and participate in annual recruitment events.

• Collaborate with Online Admissions throughout the application process and extend admission offers.

• Manage logistics for the annual DMSc graduation awards reception and ceremony.

• Ensure the confidentiality and security of records in compliance with FERPA and university policies.

• Support student academic development through advising, monitoring attendance and probation, maintaining academic records, crafting remediation plans, and collaborating with campus departments.

• Provide functional guidance for adjunct faculty, including onboarding, scheduling, contracting, and ongoing assistance.

• Act as a liaison with university departments and offices that support the DMSc program.

• Assist with the preparation of reports, faculty evaluations, self-studies, continuous improvement initiatives, funding, and HLC accreditation processes.

• Update catalog details, marketing materials, and the DMSc website.

• Schedule online information sessions and virtual open houses; manage the website's schedule and RSVP form.

• Coordinate recruitment and lead generation efforts with Online Admissions and the Communications & Marketing team.

• Dispatch new student offers and onboarding information.

• Update and facilitate the Canvas New Student Orientation course.

• Perform additional duties as assigned by the Director.

⛳️ Requirements

• Bachelor's degree required in business administration, education, healthcare administration, communication, or a related field.

• Four-year college degree necessary.

• Master's degree preferred.

• Equivalent combinations of education and relevant experience will be taken into consideration.

• At least 2 years of administrative, operational, or program management experience in higher education, ideally in an online program.

• 1 year of preferred leadership experience in higher education.

• 1 year of preferred experience in the recruitment/admission of doctoral candidates.

• Preferred 1 year of experience with Canvas LMS.

• Minimum of 2 years working with Microsoft Office Suite and Google Workspace.

• Willingness to travel 3–4 times per year.

• Ability to maintain the confidentiality and security of student, applicant, and personnel records in line with FERPA and university policy.

🏝️ Benefits

• Comprehensive benefits package that includes medical, dental, and vision coverage.

• Employee-elected benefits commence on the first of the month following the hire date, if eligible.

• Fully remote work arrangement available.

• Travel opportunities 3–4 times per year.