Administrative Coordinator – Reporting

This is a fully remote position, open to applicants in United States.

📋 Description

• Generate and distribute regular operational reports.

• Ensure data accuracy across various reporting tools.

• Assist with administrative tasks, including travel arrangements.

• Utilize Microsoft Excel for data analysis, reconciliation, and reporting purposes.

• Implement formulas, pivot tables, lookups, and structured formatting techniques.

• Discover opportunities to enhance reporting by optimizing Excel workflows.

• Utilize AI tools to automate repetitive tasks and boost reporting efficiency.

• Identify and suggest improvements for data accuracy, speed, and usability.

• Arrange and oversee business travel plans, including flights, accommodations, and itineraries.

• Ensure that travel arrangements adhere to company policies, budgetary guidelines, and timelines.

• Provide administrative assistance in scheduling, coordination, and documentation tasks.

• Prepare and circulate scheduled internal and external reports on a daily, weekly, and monthly basis.

• Maintain standardized templates and documentation for reports.

• Collaborate with stakeholders regarding reporting requirements and delivery schedules.

• Adhere to company policies, business ethics, FLSA regulations, and relevant laws.

• Uphold confidentiality, reliability, quality, and productivity standards.

⛳️ Requirements

• Bachelor's degree or equivalent experience in a relevant field.

• At least 2 years of experience in an administrative role is required.

• A minimum of 6 months of supervisory experience in the administrative sector is necessary.

• Strong proficiency in Microsoft Excel is essential.

• Experience with AI tools for productivity or data-related tasks is required.

• Skilled in pulling, organizing, and distributing reports.

• Proficiency in the Microsoft Office Suite and applicant tracking systems (ATS) is necessary.

• Capability to develop and execute business strategies.

• High attention to detail and exceptional organizational skills are a must.

• Proficient in time management with the ability to handle multiple priorities.

• Ability to manage recurring deadlines with little supervision.

• Excellent customer service skills are required.

• Exceptional communication and relationship-building skills are necessary.

• Must be willing to relocate as opportunities arise.

• Previous recruiting experience is preferred but not mandatory.

• Experience in the timeshare industry is highly advantageous.

• Familiarity with payroll, Concur, or performance reporting environments is preferred.

🏝️ Benefits

• Equal opportunity employer.

• Additional hours may be required to achieve deadlines and objectives.

• Scheduled attendance requirements may fluctuate based on business needs.