Administrative Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide administrative and operational assistance to Project Managers, enabling them to concentrate on site activities.

• Oversee project documentation, including pre-start Health & Safety papers, drawings, schedules, programs, and records.

• Maintain and refresh project management systems such as Fieldwire, SimPro, and AnyDo.

• Acquire quotes and verify pricing.

• Handle purchase order processing.

• Support invoice approval processes.

• Prepare and present valuations.

• Create O&M and record drawings.

• Ensure accurate project documentation is maintained.

• Organize meetings and calendars for Project Managers.

• Record site visit notes, actions, and follow-ups from voice memos or messages.

• Adhere to the Organization's Information Security Management System (ISMS), including relevant information security policies, procedures, standards, and guidelines.

⛳️ Requirements

• 3-4 years of experience as an Administrative Assistant or in a similar role.

• Proficient in MS Office, including Word, Excel, and Outlook.

• Ability to produce accurate work and communicate clearly.

• Dependable, reliable, and timely in task execution.

• Strong attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in the English language.

• Strong project management and analytical abilities.

🏝️ Benefits

• Highly competitive salary – paid weekly.

• HMO enrollment upon commencement.

• Additional HMO dependents added for each year of service.

• 20 vacation days per year.

• 7 sick days.

• Annual performance bonuses and incentives.

• Annual salary reviews and increases.

• Complimentary cooked rice, snacks, and hot drinks.

• Company polo shirts provided.

• Fantastic, bright, and cheerful open-plan work environment.

• Prestigious clients and a highly professional, friendly team of co-workers.

• Flexible work location – work from home or the office, your choice.