Administrative Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver extensive and high-level administrative assistance to the Executive Director of Patient Access and the Executive Director of Hub Services within the Rare Disease Business Unit Patient Access organization.

• Oversee intricate calendars for multiple Executive Directors operating across various time zones.

• Arrange business travel logistics, encompassing flights, accommodations, ground transportation, and expense reporting.

• Apply and uphold knowledge of Amgen’s policies and procedures related to travel, onsite meetings, purchasing, and administrative support.

• Assist in the preparation and scheduling of executive programs, recurring meetings, all-staff meetings, and large forums.

• Coordinate logistics for substantial meetings, including room arrangements, AV support, catering, and onsite or virtual meeting requirements.

• Prepare and manage team communications, such as new-hire announcements and business updates.

• Oversee special projects, event coordination, and team-building initiatives.

• Maintain distribution lists and organizational charts.

• Order office supplies and handle procurement through MyBuy or approved systems.

• Schedule interviews and manage related logistics.

• Utilize Outlook, Microsoft Teams, Concur, MyBuy, SharePoint, and emerging AI tools to enhance workflows.

• Participate in the RDBU Patient Access administrative team, providing backup support as necessary.

⛳️ Requirements

• An Associate’s degree and 2 years of administrative experience OR 2 years in a technical school environment with practical experience OR a high school diploma/GED along with 4 years of administrative experience.

• Exceptional attention to detail.

• Capability to manage multiple tasks simultaneously.

• Proficiency in MS Office applications.

• Outstanding verbal and written communication abilities.

• Proficient in Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint.

• Demonstrated enthusiasm for adopting emerging AI technologies, such as ChatGPT.

• Ability to effectively manage multiple priorities in a fast-paced, dynamic setting.

• Capability to maintain confidentiality, integrity, and discretion when dealing with sensitive information.

• Sponsorship for this position is not guaranteed.

🏝️ Benefits

• A comprehensive employee benefits package, which includes a Retirement and Savings Plan with generous company contributions.

• Group medical, dental, and vision coverage.

• Life and disability insurance.

• Flexible spending accounts.

• A discretionary annual bonus program.

• Stock-based long-term incentives.

• Award-winning time-off plans.

• Flexible work models where feasible.

• Opportunities for career development.

• Support for work/life balance.