Administrative Assistant

This is a fully remote position, open to applicants in Arizona, +8 more states.

📋 Description

• Oversee intricate calendars and email correspondence for various Clinical Executives.

• Manage priorities for requests and communications, resolve scheduling conflicts, and organize meetings.

• Arrange travel through CWT and accurately submit expense reports via Concur.

• Organize virtual and in-person meetings, including venue selection, setup, catering, and audiovisual needs.

• Create agendas and preparatory materials, take minutes, and monitor action items.

• Facilitate both ad hoc and regular calls while managing Microsoft Teams functionalities.

• Compose correspondence, reports, and PowerPoint presentations.

• Route external documents for evaluation and approval.

• Act as the primary contact for internal team members, matrix partners, clients, brokers, providers, and other stakeholders.

• Manage inquiries on behalf of Clinical Executives by fielding, triaging, and redirecting requests.

• Collect, monitor, and report departmental data.

• Maintain SharePoint and Teams sites, files, and distribution lists.

• Handle purchase requests and invoices while assisting with budget monitoring.

• Coordinate executive equipment, supplies, connectivity, IT setup, issue resolution, onboarding, and offboarding processes.

• Provide support coverage for fellow administrative assistants.

• Organize team recognition events, celebrations, and other activities.

• Execute additional assigned tasks and projects.

⛳️ Requirements

• High school diploma is mandatory.

• At least 3 years of experience in an administrative role.

• Advanced skills in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote).

• Exceptional written communication abilities and a keen eye for detail.

• Good judgment and problem-solving capabilities for routine decision-making.

• Proven discretion in handling confidential and sensitive information, including PHI.

• Capacity to prioritize and manage multiple demands in a fast-paced setting.

• Collaborative communication skills with Clinical Executives, team members, matrix partners, and external stakeholders.

• The ideal candidate should be located in the Mountain or Pacific time zone.

• Preferred familiarity with SharePoint, Concur, Slido, Microsoft Planner, and Copilot.

• Reliable home internet access via cable broadband or fiber optic service with at least 10 Mbps download and 5 Mbps upload speed.

🏝️ Benefits

• Eligibility for an annual bonus plan.

• Medical, vision, and dental benefits commencing on day one.

• Access to well-being and behavioral health programs.

• 401(k) plan.

• Company-sponsored life insurance.

• Tuition reimbursement opportunities.

• A minimum of 18 days of paid time off annually.

• Paid holidays.

• Leaves of absence available.

• Flexible remote work arrangement.

• Requirement for cable broadband or fiber internet for home work.