Administrative Coordinator – Administration, 25 hours/week

This is a fully remote position, open to applicants in Germany.

📋 Description

• Assist customers with essential administrative tasks from the initial stages of business development to Customer Success.

• Oversee the quotation process.

• Translate production specifications into precise calculations and transparent proposals for customers.

• Manage liquidity and cash flow effectively.

• Handle invoicing, dunning processes, as well as accounts receivable and payable management.

• Serve as the administrative point of contact between Sales and Production, including direct communication with customers.

• Oversee the administrative onboarding of customers.

• Ensure a seamless transition of customers to Production.

• Organize and continuously enhance administrative processes and workflows.

• Automate straightforward tasks from day one.

⛳️ Requirements

• Must have a registered residence in Germany.

• A cover letter is required in German.

• Proficiency in both German and English is essential.

• A solid foundation in commercial or business administration is preferred; a university degree is not mandatory.

• Competent use of the internet and Chrome is necessary; familiarity with Firefox and Internet Explorer is a plus.

• Experience with or knowledge of Google Workspace (G Suite) is beneficial.

• Basic understanding of balance sheets and profit and loss statements is required.

• Knowledge of the distinction between gross margin and gross profit is important.

• Capability to verify calculations using basic rule-of-three methods.

• Dependability, quick understanding, and a strong desire and ability to learn are essential.

• Openness to questioning and continuously improving processes is necessary.

• Excellent command of English with impeccable writing skills is a must.

• Willingness to pursue further training and embrace additional challenges.

• An AI-first work ethic and methodology are preferred.

• A suitable workspace for remote work is required.

🏝️ Benefits

• Opportunity for 100% remote work.

• Regular in-person meetings at least once a year.

• Occasional quarterly in-person team meetings based on project requirements.

• Career advancement opportunities: after a minimum of one year with the company and two A ratings, employees can progress through a four-level specialist career path (E4–E1).

• From the specialist career development level E3, there is an option for training to become a team lead.

• Flexible working hours: you generally set your own working hours, provided they align with collaboration with customers and colleagues.

• Optional company pension plan.

• Necessary work tools may be supplied where required.