Administrative Associate IV

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee and manage the Executive Director's calendar, including appointments, meeting schedules, and follow-up tasks.

• Facilitate both internal and external meetings, which involves scheduling, sending invitations, preparing agendas, gathering materials, taking notes, and following up on action items.

• Create, proofread, and format various forms of correspondence, summaries, reports, presentations, and professional documents.

• Provide assistance with training registrations, travel documentation, expense reports, purchasing requests, and other operational requirements.

• Organize and maintain electronic files, task trackers, meeting records, action items, and departmental documentation using effective version-control and record-keeping practices.

• Structure documentation associated with reporting processes, data requests, data governance, strategic initiatives, and executive briefings.

• Format, compile, and organize materials for presentations, committee meetings, executive updates, and communications from Institutional Research.

• Act as a liaison between the Executive Director and both internal and external stakeholders.

• Draft communications, follow-ups, status updates, and reminders; monitor responses, deadlines, and action items.

• Coordinate the logistics for meetings, reporting cycles, committee activities, and Institutional Research events.

• Operate independently in a remote setting during designated work hours while providing regular updates on task status.

• Identify any missing information or clarification needs and escalate them to the Executive Director.

• Manage sensitive and confidential information in accordance with institutional policies, FERPA, and relevant privacy regulations.

• Carry out additional duties that support Institutional Research and departmental operations.

⛳️ Requirements

• High school diploma is required.

• A minimum of four years of relevant experience.

• Proficiency in word processing, spreadsheet, and database applications.

• Ability to manage multiple tasks and collaborate effectively with others.

• Excellent verbal and written communication abilities.

• Strong interpersonal and organizational skills.

• Capability to handle sensitive information while maintaining confidentiality.

• Submission of a resume or curriculum vitae is mandatory.

• A cover letter is required.

• Applicants must submit their applications through the PVAMU Career site before the closing date.

• Employment is contingent upon the verification of credentials and/or other necessary information, along with the completion of a criminal history check.

🏝️ Benefits

• Flexible part-time remote work arrangement.

• Salary commensurate with the University’s compensation structure and designated salary range.

• Position is security-sensitive and subject to credential verification and criminal history check.