Administrative Assistant – Legal Operations

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Oversee administrative workflows to ensure that records are kept up-to-date and precise.

• Rename, classify, and arrange electronic files for optimal retrieval.

• Upload, structure, and manage documents within the CRM and related systems.

• Administer and uphold records within the case management software.

• Execute electronic filing of legal documents.

• Assist with future updates and maintenance of website content as required.

• Aid in document organization and management of case files.

• Keep attorney calendars, deadlines, hearings, appointments, and significant dates organized.

• Ensure consistent naming conventions for documents and filing structures.

• Support daily legal operations and administrative tasks.

• Monitor case-related expenses and allocate costs to the relevant client matters.

• Prepare bills and client invoices.

• Input billing details into the billing system.

• Recognize opportunities to enhance organization and efficiency within legal files and records.

⛳️ Requirements

• 2-3 years of experience in administrative support, document management, or office operations.

• A legal background is a significant advantage.

• Familiarity with billing tasks is essential.

• Exceptional written and verbal communication skills in English.

• Capability to learn and comprehend legal case workflows and documentation.

• Strong organizational skills and ability to multitask effectively.

• Capacity to work independently and prioritize tasks efficiently.

• High attention to detail and dedication to accuracy.

• Comfortable with handling confidential information.

• Required software proficiency: Smokeball, Outlook, billing software, CRM, and document management systems.

• Technologically adept with the ability to quickly learn new systems.

• Ability to work autonomously in a remote setting.

• Proficiency in both English and Spanish languages.

🏝️ Benefits

• Opportunity to work remotely.

• Certified as a Great Place to Work.

• Guidance from recruiters throughout the application process.