Administrative Assistant – Leadership Team Support

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Participate in leadership and team meetings, documenting decisions, action items, responsible parties, and deadlines.

• Draft and distribute written summaries of meetings on the same day.

• Actively follow up on pending action items until they are completed, reassigned, or deliberately closed.

• Engage with employees and senior leadership to gather updates and ensure progress on tasks.

• Manage leadership tasks in ClickUp, ensuring assignments are current, visible, and followed up on.

• Identify and highlight overdue or at-risk tasks.

• Provide leadership with a weekly summary of outstanding, overdue, and at-risk items.

• Coordinate calendars and meetings for the leadership team and external contacts.

• Assist in scheduling, rescheduling, and coordinating meetings.

• Maintain precise records and administrative documentation.

• Log all working hours using Clockify.

• Support leadership with additional administrative tasks as assigned.

• Independently manage priorities and proactively identify items needing attention.

• Embrace expanded responsibilities, tools, and processes as the business evolves.

⛳️ Requirements

• Minimum of 1 year of experience in an administrative, administrative assistant, executive assistant, coordination, or a similar role.

• Exceptional written and verbal English skills.

• Strong organizational and follow-up abilities.

• Comfortable communicating with individuals at all levels, including senior leadership.

• Capability to manage multiple tasks, priorities, and deadlines concurrently.

• Keen attention to detail with the ability to maintain accurate records.

• Proficient in using ClickUp or similar task/project management tools.

• Familiar with Slack and Google Workspace.

• Comfortable utilizing AI tools like ChatGPT or Gemini.

• Dependable, proactive, and eager to learn.

• Ability to work independently in a fully remote setting.

• Capable of handling confidential information with professionalism.

• Preferred: experience in supporting executives, leadership teams, founders, or senior management.

• Preferred: experience in attending meetings and preparing notes or summaries of action items.

• Preferred: experience in tracking and following up on tasks and deadlines.

• Preferred: background in performance marketing, affiliate marketing, lead generation, or digital marketing.

• Strong time management and organizational skills.

• Proactive follow-through and accountability.

• Ability to prioritize competing tasks effectively.

• Strong problem-solving and critical thinking capabilities.

• Adaptability and a willingness to take on new responsibilities.

• High level of confidentiality and professionalism.

🏝️ Benefits

• Full-time contractor role – 40 hours per week.

• 10 paid vacation days per calendar year, available after 6 months of contract employment.

• Quarterly performance bonus of up to 10% of quarterly base salary, based on efficiency, collaboration, and innovation, subject to company financial performance and eligibility after 6 months.

• Direct working relationship with the leadership team of a growing organization.

• High visibility and the chance to significantly impact daily operations.

• Long-term opportunities with an expanding range of responsibilities.