Administrative Assistant III

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Fulfill the administrative requirements of the executive and the designated Finance department.

• Create and prepare sophisticated business presentation materials and spreadsheets.

• Provide assistance with special projects, perform research, compile relevant data, and keep records up to date.

• Draft correspondence related to administrative issues and general office policies for executive review and approval.

• Collect and prepare reports for the executive's consideration and endorsement.

• Handle incoming calls, offer information, direct inquiries, and take messages related to the department.

• Organize and manage calendars for appointments and meetings, including booking meeting rooms and preparing agendas.

• Anticipate and prepare necessary materials for conferences, correspondence, appointments, meetings, and phone calls.

• Coordinate and arrange executive travel plans and prepare detailed itineraries.

• Organize and compile expense reports.

• Attend meetings, take minutes, and prepare them for distribution.

• Establish and maintain documentation, records, and reports.

• Keep a comprehensive understanding of department activities.

• Prepare replies to correspondence that involves routine inquiries.

• Undertake additional duties as assigned.

⛳️ Requirements

• A high school diploma is mandatory.

• An associate degree in business or a related field, or equivalent work experience, is preferred.

• A minimum of three to five (3 to 5) years of administrative experience is required.

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Visio, and Adobe Professional.

• Outstanding written and verbal communication abilities.

• Capability to work independently as well as collaboratively within a team setting.

• Strong listening, critical thinking, and problem-solving skills.

• In-depth knowledge of general office practices.

• Ability to manage multiple priorities and work efficiently under tight deadlines.

• Aptitude to perform administrative and clerical tasks with speed and precision without constant supervision.

• Accurate and efficient typing skills.

• Excellent interpersonal skills and a high standard of professionalism.

• Ability to maintain complete confidentiality, demonstrate a professional demeanor, and exercise discretion.

• Flexibility to work overtime as required, often with minimal notice.

🏝️ Benefits

• A bonus linked to both company and individual performance may be available.

• A comprehensive total rewards package.

• Support for employee total well-being.

• Opportunities for potential overtime.