Administrative Assistant – Bookkeeping, Operations Support

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee email communications and manage calendar appointments

• Compose and dispatch client messages and welcome letters

• Collaborate with clients, vendors, and internal teams

• Support bookkeeping, invoicing, and payroll functions

• Examine and reconcile expenses while maintaining precise financial records

• Generate estimates, proposals, and additional business documents

• Follow up on pending items with clients, vendors, and external parties

• Develop and uphold standard operating procedures (SOPs) and administrative documentation

• Keep organized records and aid in daily business operations

• Provide general administrative assistance as required

⛳️ Requirements

• A minimum of 2 years of experience as an Administrative Assistant or in a comparable position

• Proficiency in bookkeeping, invoicing, and payroll processes

• Advanced Excel capabilities and familiarity with QuickBooks

• Competence in managing email and calendar systems

• Strong skills in client coordination and communication

• Exceptional organizational and time-management abilities

• Highly detail-oriented with consistent follow-through

• Proficient in written and spoken English communication

• Capacity to multitask and work autonomously

• Experience in Construction, Manufacturing, Home Improvement, or a related sector is advantageous

• Must have Windows 11 Home/Pro

• i5 or Ryzen 5 processor or superior

• 16GB RAM required

• Dual screen setup, noise-cancelling headset, and camera necessary

🏝️ Benefits

• Remote work arrangement

• Equipped with a Windows 11 Home/Pro workstation

• Requires an i5 or Ryzen 5 processor or better

• 16GB RAM included

• Dual screen setup provided

• Noise-cancelling headset available

• Camera included