Administrative Assistant – Billing Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee and monitor billing-related activities from initiation to resolution.

• Perform consistent and professional follow-ups through phone and email with both internal teams and external stakeholders.

• Ensure timely completion of tasks by maintaining organized tracking and escalating issues when necessary.

• Precisely document all communications and updates within the firm's systems.

• Keep billing status reports and logs updated using Excel and internal software.

• Work autonomously while remaining accountable and responsive to leadership.

⛳️ Requirements

• Outstanding follow-up and organizational capabilities.

• Strong verbal communication skills with comfort in making frequent outbound calls.

• Demonstrated ability to work independently with minimal supervision while remaining accountable.

• Proficient in navigating Excel and quickly learning new software applications.

• Keen attention to detail and strong time management abilities.

• Previous experience in positions necessitating high-volume follow-up, tracking, or case/status management.

• Background in administrative, operations, insurance, healthcare, collections, or compliance roles is advantageous.

• Familiarity with spreadsheets or tracking tools for workflow management.

• Must reside in Florida.

• Previous law firm experience is not necessary; comprehensive training will be provided.

🏝️ Benefits

• Comprehensive training offered.

• Remote work environment with well-defined expectations and support.

• Opportunities for advancement within a litigation-focused legal team.

• Stable position ideal for individuals who excel in structured environments, follow-through, and ownership of their responsibilities.

• Annual performance evaluations with potential salary increases.

• Flexible working hours.

• Medical Insurance – Currently provided by Cigna Healthcare with a variety of plans to choose from based on your needs, partially subsidized by the Firm for the employee.

• All outpatient mental health services available at no cost with no copays.

• Optional Dental & Vision Insurance.

• Optional Voluntary Life and Disability Insurance.

• Optional Voluntary Accident Insurance.

• Optional Critical Illness Insurance.

• Optional Cancer Insurance.

• Optional Hospitalization Insurance.

• Optional Health Savings Account.

• Optional Flexible Spending Account.

• 401(k) eligibility after one calendar year of employment.

• Paid time off (PTO) to promote your overall well-being.