Construction Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Transform site photographs into captivating social media content with descriptive and brand-aligned captions.

• Organize and publish content across various social media platforms.

• Keep the website updated with the latest projects and business details.

• Create and manage a systematic filing system for business documentation.

• Monitor vehicle insurance, renewal dates, licenses, and key expiration timelines.

• Maintain comprehensive employee records and data.

• Perform data entry and assist with general administrative duties.

• Refine and finalize the company’s capability statement.

• Review, maintain, and enhance management plans and company policies.

• Prepare documentation for tenders and builder prequalification processes.

• Compose and publish job advertisements for carpenters, apprentices, and site positions.

• Organize applications, facilitate interviews, and manage onboarding documentation.

• Oversee the owner’s calendar, meetings, and reminders.

• Arrange travel, flights, and accommodations.

• Communicate with the accountant, suppliers, and external stakeholders.

• Investigate, test, and recommend AI tools and software solutions.

• Assist in the implementation of tools designed to enhance business efficiency.

• Conduct research projects for the owner, including options for commercial properties and office spaces.

• Propose enhancements to processes throughout the business.

• Provide support with construction quotes, estimates, and material orders (preferred).

• Aid in financial administration using Xero, including bill entry and invoice tracking (preferred).

⛳️ Requirements

• 2-3+ years of experience in an administration, virtual assistant, or executive assistant position.

• Exceptional written and verbal English communication skills.

• Strong organizational capabilities and meticulous attention to detail.

• Confidence in creating social media content and writing engaging captions.

• Proactive, self-motivated attitude; ability to learn rapidly, independently master new programs, and take initiative in work.

• Reliable internet connection and a quiet working environment.

• Availability during Australian Western Standard Time business hours.

• Experience in the Australian construction, building, or trades industry (preferred).

• Familiarity with construction quoting, estimating, or material ordering processes (preferred).

• Knowledge of Xero or financial administration (preferred).

• Basic skills in website editing using WordPress, Wix, or Squarespace (preferred).

• Experience with AI tools such as ChatGPT, Claude, or other automation platforms (preferred).

• Background in safety management plans, capability statements, or tender documentation (preferred).

• Proficiency with Microsoft 365 or Google Workspace, Microsoft Teams or Google Meet, Meta Business Suite, Canva, Xero, and AI tools.

• Must disclose any existing ongoing roles or client commitments.

• Required to represent this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• 100% remote work opportunity from home.

• Flexible time management as an independent contractor, aligned with Australian business hours.

• Potential for role advancement and increased responsibilities.

• Engagement as an independent contractor.