Administrative Assistant

This is a fully remote position, open to applicants in Washington.

📋 Description

• Oversee intricate calendars and email correspondence for various Clinical Executives

• Assess requests and communications, resolve scheduling conflicts, and arrange meetings with both internal and external parties

• Arrange travel using CWT and submit precise expense reports through Concur

• Organize virtual and in-person meetings, which includes venue selection, setup, catering, and audiovisual arrangements

• Prepare agendas and materials, document meeting minutes, and ensure action items are tracked to completion

• Conduct ad hoc and regular calls, manage Microsoft Teams features, and distribute follow-ups

• Compose correspondence, reports, and PowerPoint presentations

• Route external documents for review and approval

• Act as the primary contact for team members, matrix partners, clients, brokers, providers, and other stakeholders

• Handle, triage, and redirect inquiries on behalf of Clinical Executives

• Gather, monitor, and report departmental data

• Maintain SharePoint and Teams sites, files, and distribution lists

• Process purchase requests and invoices, and assist with budget tracking as needed

• Coordinate executive equipment, supplies, connectivity, IT setup, issue resolution, and onboarding/offboarding processes

• Provide backup support for fellow administrative assistants

• Organize team recognition, celebrations, and events

• Execute other assigned duties and projects

⛳️ Requirements

• High school diploma is mandatory

• A minimum of 3 years of experience in an administrative role

• The ideal candidate should reside in the Mountain or Pacific time zone

• Advanced skills in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and OneNote

• Excellent written communication abilities and remarkable attention to detail

• Good judgment and problem-solving skills for independent daily decision-making

• Proven discretion in handling confidential and sensitive information, including PHI

• Ability to prioritize and balance competing demands in a dynamic environment

• Collaborative communication with Clinical Executives, team members, matrix partners, and external stakeholders

• Preferred experience with SharePoint, Concur, Slido, Microsoft Planner, and Copilot

• An advanced degree is an advantage

🏝️ Benefits

• Eligibility for an annual bonus plan

• Medical, vision, and dental insurance

• Programs for well-being and behavioral health

• 401(k) retirement plan

• Company-paid life insurance coverage

• Tuition reimbursement opportunities

• A minimum of 18 days of paid time off annually

• Paid holidays

• Leaves of absence

• Remote work options when applicable

• Requirement for cable broadband or fiber internet with at least 10Mbps download/5Mbps upload for remote work