Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative assistance to the leadership team.

• Oversee and maintain company platforms and online accounts, including travel arrangements, expense tracking, user access, and account management.

• Manage customer and procurement portals, handling RFQ and purchase order tracking.

• Coordinate the onboarding and offboarding of employees, along with training, compliance, and system access management.

• Maintain records of company assets, accounts, and related administrative documentation.

• Keep vendor, contractor, and compliance records, agreements, and related documentation up to date.

• Organize and maintain company records, files, and operational documentation.

• Perform additional administrative and operational support tasks as assigned.

⛳️ Requirements

• A high school diploma or equivalent is required; an associate or bachelor’s degree is preferred.

• Experience in supporting executives, leadership teams, or multiple departments is essential.

• Proficient in Microsoft 365 applications, including Outlook, Excel, Word, Teams, SharePoint, and PowerPoint.

• Familiarity with document management systems, electronic filing, and records management.

• Strong organizational, time management, and prioritization skills, with the capacity to manage multiple deadlines independently.

• Excellent written and verbal communication abilities.

• High attention to detail, accuracy, and professionalism.

• Capability to handle confidential and sensitive information with discretion.

• Professional demeanor, complemented by strong interpersonal and customer service skills.

🏝️ Benefits

• Health, Dental, and Vision Insurance

• Retirement saving plan (IRA)

• Paid Time Off

• Potential for bonus