Administrative Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Deliver administrative assistance to Project Managers, General Contractors, and leadership teams.

• Liaise with vendors and subcontractors to solicit quotes and aid in bid management.

• Communicate professionally with clients, providing project updates and addressing inquiries.

• Prepare, organize, and maintain construction documentation, which includes Change Orders, Purchase Orders, Service Agreements, and project records.

• Assist with scheduling, calendar management, data entry, and document organization.

• Compose and dispatch professional emails and correspondence.

• Support invoicing, bookkeeping, and the financial tracking of projects.

• Maintain precise project logs and documentation.

• Assist with additional administrative projects as required.

⛳️ Requirements

• Prior experience as an Administrative Assistant, ideally within the construction sector.

• Experience in supporting property management companies and dispatch operations.

• Strong proficiency in Google Workspace, including Gmail, Docs, Sheets, Calendar, Chat, and Admin tools.

• Excellent written and verbal communication skills in English.

• Exceptional organizational and time management skills.

• Capability to handle multiple priorities in a fast-paced setting.

• High attention to detail and accuracy.

• Strong customer service orientation with a positive and collaborative attitude.

• Self-driven and comfortable working independently.

• Reliable high-speed internet and a quiet workspace appropriate for video meetings.

• Willingness to occasionally work beyond standard hours when project needs arise.

• Familiarity with Microsoft Office 365, JobTread, CompanyCam, Wix, and relevant professional certifications is a plus.

🏝️ Benefits

• Competitive salary.

• Long-term remote position with a growing U.S. construction firm.

• Supportive and collaborative work culture.

• Possible schedule flexibility after six months based on performance.

• Paid time off on Independence Day (July 4), Thanksgiving, Christmas Day, and New Year's Day.

• Half-day schedules the day before Thanksgiving, Christmas, and New Year's Day.