Administrative Assistant

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Deliver daily administrative and operational assistance to the Owner and the team.

• Engage in regular meetings to track priorities, tasks, and follow-up actions.

• Oversee scheduling, calendars, calls, appointments, and travel arrangements.

• Organize and monitor the Owner’s inbox, prioritize communications, and ensure timely responses.

• Keep client records, digital folders, and Google Drive files well-organized.

• Manage data entry and updates within CRM, ATS, and task management platforms.

• Support affiliate and partner communications, relationship management, and tracking efforts.

• Conduct research, organize information, and provide assistance with special projects and business initiatives.

• Take charge of additional administrative requirements as needed.

• Recognize opportunities for process improvement and proactively address challenges.

⛳️ Requirements

• A minimum of 1 year of experience in an Administrative Assistant, Executive Assistant, or a similar administrative position, ideally in a remote setting.

• Capability to work 40 hours per week.

• Availability for significant overlap in working hours with U.S. Central Time, generally within the 8:00 AM–5:00 PM CT / 9:00 AM–6:00 PM CT business window.

• Exceptional organizational and time-management abilities.

• Proficient in managing multiple priorities while ensuring accuracy and follow-through.

• Strong written and verbal communication skills in English.

• Proficient in Google Drive and Google Workspace (G Suite).

• Experience with cloud-based file storage and digital documentation.

• Strong skills in calendar management and scheduling.

• Good online research and information-gathering capabilities.

• Reliable internet connection and a dependable computer/work setup.

• Ability to work independently and maintain productivity without constant supervision.

• Professional, reliable, positive, and solution-oriented demeanor.

• Experience with GoHighLevel (GHL) is preferred.

• Familiarity with CRM systems is preferred.

• Knowledge of Applicant Tracking Systems (ATS) is preferred.

🏝️ Benefits

• Monthly base salary, with bonus potential and opportunities for increases based on performance, contributions, and growth.

• Flexibility and autonomy in managing your responsibilities.

• Mentorship, coaching, and opportunities to enhance your skills, regardless of your career stage.

• No micromanagement — you are trusted to take ownership of your responsibilities.

• Opportunities to broaden your role and advance to higher-level responsibilities.

• Family First culture that prioritizes family and personal commitments.

• Chance to work with a recruiting firm serving over 1,000 client companies.

• Opportunity to be part of a rapidly growing, dynamic company with a strong reputation and a loyal client base.