Administrative Assistant – Administration – 20 hours/week

This is a fully remote position, open to applicants in Germany.

📋 Description

• Deliver administrative assistance to clients from the initial stages of business development to Customer Success.

• Generate quotations based on production specifications and transform them into clear, traceable calculations.

• Take charge of liquidity management.

• Oversee invoicing and dunning processes.

• Manage accounts receivable and accounts payable.

• Act as the administrative link between Sales and Production, including direct customer communication.

• Facilitate the administrative onboarding process for customers.

• Ensure a seamless transition of customers to Production.

• Automate straightforward tasks to enhance professional efficiency.

⛳️ Requirements

• Must have registered residency in Germany.

• A cover letter written in German is required.

• Proficient in both German and English.

• A solid foundation in commercial or business administration is preferred; a university degree is not mandatory.

• Highly skilled in using the internet and Chrome; familiarity with Firefox and Internet Explorer is beneficial.

• Experience with G Suite; more proficient with G Suite than with Office 365.

• Knowledge of balance sheets and profit and loss statements (P&L).

• Understanding the distinction between trading margin and gross profit.

• Capability to quickly verify calculations using basic rule-of-three methods.

• Dependable, quick to learn new concepts, and highly motivated with a strong desire to learn.

• Willingness to consistently tackle new challenges and responsibilities.

• Openness to questioning processes and contributing proactively.

• Excellent command of English with error-free writing skills.

• Eagerness to pursue professional growth, learn, expand skills, and take on additional challenges.

• Committed to an AI-first work ethic and methodology.

• A suitable workspace for remote work is necessary.

🏝️ Benefits

• 100% remote work is available.

• Annual in-person meetings are held at least once a year.

• Quarterly in-person team meetings may occur based on project needs.

• Opportunities for career advancement after at least one year with the company and two A ratings, featuring a four-level professional career path (E4–E1).

• Optional training for team leadership available starting at professional career development level E3.

• Flexible, self-directed working hours with generally unrestricted scheduling.

• An optional company pension scheme is available.

• Necessary work equipment may be supplied as appropriate.

• Successful onboarding facilitated through documented processes, a wiki, and video tutorials.