Admin & Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee extensive scheduling and coordination for seasonal holiday initiatives

• Gather, monitor, and update staff availability, aligning it with program requirements

• Provide support for last-minute changes, cancellations, and new program specifications

• Assist in staffing coordination across various locations nationwide

• Manage communications through a shared inbox with staff and program providers

• Send follow-ups regarding availability, scheduling modifications, and confirmations

• Ensure smooth communication flow with internal teams and external partners

• Maintain and update internal databases and talent pools

• Manage records within internal systems such as Connect Teams and Google Drive

• Guarantee accuracy of candidate and staff data, including availability and contact information

• Review and validate compliance documents like working-with-children documentation

• Confirm that all necessary information is complete and appropriately stored

• Organize documents across shared drives and internal platforms

• Review incoming invoices for accuracy in relation to rates and program data

• Follow up on any missing invoices

• Assist the finance team with contractor payment and superannuation-related calculations

• Post updates in Facebook groups and other community channels to address staffing needs

• Engage with local talent pools and refresh talent databases and engagement systems

• Collaborate closely with the operations team based in Australia

⛳️ Requirements

• 2–5 years of experience in operations, administration, coordination, or similar high-volume support positions

• Strong proficiency in Microsoft Excel (intermediate level, including formulas)

• Exceptional organizational and time management capabilities

• Experience with shared drives (Google Drive or similar systems)

• Keen attention to detail, particularly in data and documentation management

• Ability to work autonomously in a remote/offshore environment

• Comfortable operating in fast-paced, time-sensitive settings

• Currently residing in the Philippines and legally authorized to work there

• Access to a reliable computer, high-speed internet, and a quiet, dedicated workspace suitable for remote work

• Background in childcare, education, events, or workforce coordination is a plus

• Experience with scheduling, staffing, or talent pool management systems is advantageous

• Familiarity with bookkeeping, invoicing, or finance administration support is beneficial

• Experience in high-urgency operational settings is a plus

• Familiarity with CRM or internal engagement platforms is an advantage

🏝️ Benefits

• 13th Month Pay

• Healthcare (HMO)

• Complete Benefits Package - SSS, Philhealth, & Pag-ibig

• Paid Service Incentive Leave (SIL)

• Paid Philippines Holidays

• Free Learning and Development Programs

• 100% Remote Work