Admin Officer – Construction

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist with project administration for various ongoing projects.

• Generate, compile, and disseminate information through reports and dashboards.

• Ensure accurate project documentation is maintained throughout the delivery lifecycle.

• Provide general administrative support to the delivery team.

• Interact professionally and proactively with suppliers and subcontractors.

• Follow up on outstanding information and documentation as needed.

• Maintain professional communication with external parties via phone and email.

• Keep project information records updated using Jira and related systems.

• Log and audit communications with clients and contractors.

• Manage assigned responsibilities within CRM and task management systems.

• Assist in document processing and system updates.

• Adhere to quality standards, procedures, and delivery processes.

• Identify and escalate issues, delays, and risks as necessary.

• Aid in implementing agreed-upon remedies and preventive actions.

• Support audit readiness by ensuring complete documentation and communication trails.

• Prepare basic reports to sustain or enhance service delivery.

• Work towards the delivery team’s KPIs and performance objectives.

• Fill administrative voids within the delivery function.

• Execute other role-specific tasks as required.

⛳️ Requirements

• A bachelor’s degree in Business Administration, Construction Management, Engineering, Information Systems, or a related field is preferred.

• Prior experience in an administrative or support role, preferably in the construction, engineering, technology, or a related industry.

• Excellent organizational skills with the capacity to handle multiple tasks at once.

• Proficient IT skills and comfort with structured systems and workflows.

• Familiarity with Microsoft Office, including Outlook, Word, and Excel.

• Experience with CRM systems and task or ticket management platforms (e.g., Jira) is a plus.

• Strong written and verbal communication abilities, with confidence in engaging suppliers and subcontractors.

• Capability to process work efficiently while maintaining a keen attention to detail.

• Ability to adhere to defined processes, quality standards, and escalation pathways.

• Capacity to work independently as well as collaboratively within a team setting.

• Prior experience with construction terminology or documentation is beneficial but not mandatory.

🏝️ Benefits

• Permanent remote work arrangement.

• Monday–Friday: 4:00 PM–1:00 AM or 5:00 PM–2:00 AM PHT (adjustments will be made for daylight saving time).

• Health Maintenance Organization (HMO) with 2 free dependents and medical reimbursements.

• Government-mandated benefits.

• Opportunities to collaborate with top companies across Australia, New Zealand, the United States, the United Kingdom, and Europe.

• Training programs for professional development.

• Engaging company outings, team activities, and wellness sessions.

• Supportive and inclusive workplace culture.

• Dedicated managers focused on your growth and success.

• Competitive salary and benefits.

• Additional entitlements.

• Structured career development initiatives.

• Equal opportunity and inclusive work environment.