Admin & Estimating Support Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Analyze service reports to pinpoint items that need quotations.

• Compile quote details, including descriptions of repairs/services and relevant pricing.

• Acquire supplier quotes and pricing for necessary parts, materials, or services.

• Create and maintain precise quotes along with supporting documentation.

• Organize items and assist in the creation and management of categories.

• Keep operational records, registers, and compliance-related documentation up-to-date.

• Update spreadsheets utilized for registrations, scheduling, and operational tracking.

• Provide support for asset management and general administrative tasks.

• Balance competing priorities based on client needs, KPI obligations, and operational timelines.

• Proactively communicate with the broader team about progress, pending information, issues, and possible delays.

• Take responsibility for assigned tasks and ensure they are completed.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Prior experience in industrial administration, estimating, quantity surveying, quoting, service coordination, procurement, or a related operations-oriented role.

• Experience in reviewing reports or technical documentation and converting that information into clear, accurate quotes or work requirements.

• Keen attention to detail and capability to work accurately across quotes, registers, spreadsheets, and supporting documents.

• Experience in obtaining supplier pricing and assessing supplier information is a plus.

• Strong organizational and time-management abilities, with a knack for managing conflicting priorities.

• Excellent written and verbal communication skills in English.

• Strong sense of task ownership and the ability to work independently with minimal supervision.

• Comfort in working within structured administrative, compliance, and documentation processes.

• Experience in asset management, category management, or catalogue creation is advantageous.

• Proficient in Microsoft Word and Excel; experience with PowerPoint is desirable.

• Familiarity with SimPro, iAuditor, Core Inspection, and/or Aconex is beneficial but not mandatory.

• Availability to work Monday to Friday in alignment with Australian business hours.

• Must disclose any ongoing roles or client work.

• Engagement must be reflected on LinkedIn profile.

🏝️ Benefits

• 100% remote work from home.

• Formal employment through an Employer of Record (EOR) arrangement.