Admin Assistant, Finance/Marketing – Xero, Shopify Experience

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Generate and distribute customer invoices, ensuring precision and timely delivery.

• Conduct data entry and verify information across job worksheets and databases.

• Prepare, proofread, and send business documents, including contracts and reports, to stakeholders.

• Allocate and monitor purchase invoices, reconciling them with purchase orders and payments.

• Coordinate purchase orders and supplier transactions to ensure smooth procurement processes.

• Oversee accounts receivable, follow up on overdue payments, and maintain updated payment records.

• Update product listings, pricing, and content on e-commerce or retail platforms.

• Create, schedule, and publish social media content to enhance brand visibility and engagement.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Marketing, Finance, or a related field.

• 3+ years of experience in administrative support, accounts coordination, or digital marketing.

• Proficiency in QuickBooks, Microsoft Excel, and document management tools (e.g., Adobe Acrobat, Google Drive).

• Familiarity with e-commerce platforms (e.g., Shopify, WooCommerce) and social media management tools (e.g., Hootsuite, Canva).

• Basic understanding of accounts payable/receivable processes and purchase order systems.

• Strong organizational abilities to handle multiple tasks, deadlines, and data sets with accuracy.

• Excellent written communication skills for drafting documents and social media content.

🏝️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).

• Paid Leaves: Birthday, Vacation, Medical, and Maternity.

• Up to 6 Vacation Leaves are convertible to cash on your anniversary.

• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!