Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the admin inbox on a daily basis, aiming to respond promptly, ideally within the same day.

• Handle phone calls during the receptionist’s lunch breaks and absences.

• Execute general administrative tasks, which include organizing and managing filing systems.

• Safeguard the security, integrity, and confidentiality of information.

• Address ad hoc queries and requests from clients.

• Support management in implementing office policies and procedures.

• Follow up via email with clients regarding overdue payments.

• Prepare monthly internal reports on WIP write-offs, fee tracking, and client and team NPS surveys.

• Assist with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring all documents are accurate and compliant.

• Organize and participate in meetings.

• Manage tax lodgements, including submissions for returns and BAS.

• Provide assistance to the practice manager with various personal assistant tasks as needed.

• Complete other reasonable ad hoc assignments as requested.

⛳️ Requirements

• At least 2 years of experience in an administrative role, ideally within an accounting or financial services context.

• Strong verbal and written communication skills.

• Exceptional organizational and time management abilities.

• Quick learner who can work both independently and as part of a team.

• Dedication to achieving quality outcomes for clients and fostering teamwork.

• Commitment to continuous improvement.

• Ability to meet daily deadlines consistently.

• Proficiency in Microsoft Office, particularly SharePoint, Word, and Excel, is preferred but not mandatory.

• Familiarity with Xero and Xero Practice Manager (XPM) is advantageous but not essential.

• Knowledge of Xero Blue, FYI, Ignition, and Annature is beneficial but not required.

🏝️ Benefits

• Competitive salary ranging from 60,000 to 90,000 Pesos per month (includes 13th month).

• Flexibility to work from home.

• Work schedule from Monday to Friday, 7:00 am to 4:00 pm PH time.

• 25 days of paid leave.

• Observance of Western Australian public holidays.

• An additional paid day off to celebrate your birthday.

• Permanent work-from-home setup.

• Equipment provided.

• A collaborative and supportive team environment.