Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver high-level administrative support to executives while ensuring efficient organizational operations.

• Coordinate and oversee executive calendars, schedules, meetings, appointments, and events.

• Arrange, prepare for, and participate in meetings; develop and distribute agendas, record minutes, and follow up on action items.

• Book and manage flights, accommodations, and ground transportation.

• Organize, manage, and maintain documents, files, and records.

• Compile and format materials for presentations and reports.

• Assist with projects by collecting data and preparing reports or presentations.

• Coordinate project timelines to ensure tasks stay on schedule.

• Foster and maintain positive relationships with clients, partners, and key stakeholders.

• Provide support for general office administration and ad hoc tasks.

⛳️ Requirements

• Exceptional organizational and time management abilities.

• Excellent attention to detail and precision.

• Strong interpersonal skills with effective communication capabilities.

• A proactive mindset in problem-solving and robust decision-making skills.

• Capacity to maintain confidentiality regarding company and employee information.

• Bachelor's degree in Business Administration, Communications, or a related discipline.

• 1-3 years of demonstrated experience as an Executive Assistant, particularly supporting C-Suite executives, or similar administrative roles.

• Proficient verbal, written, and English communication skills.

• Flexibility to work overnight/graveyard shifts in Philippine time or during US operating hours.

• Proficient in Microsoft Office Suite or similar software, and capable of adapting to new or updated software.

• Familiarity with project management tools.

• Highly organized, proactive, and detail-oriented.

• Ability to thrive in a fast-paced and occasionally stressful environment.

• Competence in prioritizing daily workloads.

🏝️ Benefits

• Competitive salary packages within the industry.

• Permanent remote work arrangement.

• Provision of company equipment.

• Internet stipends upon regularization.

• Health Maintenance Organization (HMO) coverage.

• Paid Time Off (PTO) credits and service incentive leaves.

• Major company-sponsored events during spring and winter.

• Monthly virtual events for employee appreciation.

• Access to company-sponsored career development courses.

• A company culture dedicated to your personal and professional advancement.