Accounts Payable Supervisor

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the entire Accounts and Grants Payable cycle, ensuring precise, efficient, and timely processing of transactions.

• Directly manage the AP team by assigning tasks, reviewing their work, offering guidance, monitoring workloads and priorities, and ensuring adequate coverage and cross-training.

• Provide active AP processing and operational assistance during peak periods, staff absences, and crucial deadlines.

• Supervise the processing of grants and bills, including general ledger coding, approvals, supporting documentation, and resolving outstanding or aging payable items.

• Manage weekly and special payment runs.

• Uphold AP controls, including approvals, segregation of duties, and access to financial and payment systems.

• Establish and maintain vendor and grantee profiles in Tipalti.

• Confirm payment and account details while ensuring accurate AP data across Sage, Salesforce, Tipalti, and related systems.

• Act as the primary AP liaison for vendors, grantees, and ClimateWorks staff.

• Collaborate with Accounting, Finance and Administration, and other departments to resolve issues and support organizational objectives.

• Assist in financial closing and compliance activities, including expense accruals, account reconciliations, 1099 vendor compliance, and annual reporting.

• Identify and implement enhancements to processes and systems.

• Create and maintain AP procedures and documentation to enhance efficiency, accuracy, controls, scalability, and operational continuity.

⛳️ Requirements

• Associate degree in accounting, finance, or a related field, or a comparable combination of education and relevant work experience.

• At least five years of supervisory experience or proven experience leading an accounts payable function.

• Demonstrated experience in supervising staff, monitoring daily tasks and priorities, providing guidance and feedback, addressing questions in a timely manner, and achieving established deadlines.

• Comprehensive understanding of accounts payable processes, internal controls, vendor management, and payment processing.

• Proficiency in accounting and payment processing systems.

• Experience with Sage Intacct and Tipalti or similar platforms is preferred.

• Salesforce experience is advantageous.

• Proficiency in Microsoft Excel and Outlook.

• Exceptional attention to detail and accuracy.

• Ability to identify and resolve issues while exercising sound judgment and appropriately escalating risks or concerns.

• Strong organizational, interpersonal, and communication abilities.

• Capacity to manage competing priorities and work effectively with staff, vendors, grantees, and other stakeholders.

• Dedication to fostering a diverse, inclusive, and equitable work environment.

• Ability to work from the San Francisco office or another U.S. location under the US Flexible arrangement.

🏝️ Benefits

• Comprehensive healthcare coverage plans (medical, dental, and vision).

• 20 days of paid time off for first-year employees, with additional paid time off accrued in subsequent years.

• 14 paid holidays each year.

• Paid sabbatical leave for eligible employees.

• 401(k) plan with contributions from ClimateWorks alongside matching employee contributions.

• Life insurance and short-term and long-term disability coverage.

• Support for fertility, child, elder, and pet care.

• Physical wellness benefits, including gym memberships and fitness equipment.

• Financial wellness benefits, including financial planning services.

• Mental wellness benefits, including access to therapy and coaching.

• Opportunities for in-person meetings through an annual in-town week in San Francisco, an all-staff retreat, and departmental retreats.