Accounts Payable Specialist II

This is a fully remote position, open to applicants in Connecticut, +2 more states.

📋 Description

• Verify and assess incoming supplier invoices using the Ramp AP Module.

• Ensure invoices are accurate, complete, and contain appropriate supporting documentation.

• Conduct three-way matching of purchase orders, receiving records, and invoices when applicable.

• Investigate and identify invoice discrepancies or variances, resolving them with vendors and internal teams.

• Validate proper general ledger (G/L) account coding and location/cost-center coding for posting in Sage Intacct.

• Maintain and update vendor master files, W-9s, and payment terms through the Ramp AP Module.

• Process and review manual check requests, ensuring verification of supporting documentation.

• Review and manage rent payments via the Ramp AP Module.

• Review and handle special payment requests, including ACH transactions.

• Reconcile vendor statements and respond to vendor inquiries promptly and professionally.

• Assist with month-end closing activities, including AP accruals, account reconciliations, and AP Aging review.

• Provide documentation and assistance for external audits.

• Support annual 1099 preparation and vendor reporting obligations.

• Identify opportunities for continuous improvement and support AP process automation initiatives.

• Assist in creating and documenting accounts payable policies and procedures.

• Participate in special projects as assigned.

• Cross-train to offer backup support for peer Accounts Payable and Finance roles.

⛳️ Requirements

• High school diploma is mandatory.

• Broad specialized training equivalent to two years of college, or an Associate's degree in Accounting, Finance, or a related field is preferred.

• 1 to 3 years of experience in accounts payable or a computerized accounting environment, including experience with general ledger account coding.

• Experience with AP automation and ERP platforms (Sage Intacct) is strongly preferred; prior experience with the Ramp AP Module is advantageous.

• Proven proficiency in Microsoft Excel, Word, and Outlook.

• Excellent written and verbal communication skills, capable of effective interaction with vendors, supervisors, and colleagues.

• Ability to read, analyze, and interpret invoices and other financial documents.

• Strong mathematical skills, including the use of fractions and percentages related to billing and invoicing.

• Strong analytical and problem-solving abilities, with the capacity to define issues, establish facts, and reach valid conclusions.

• High level of accuracy and attention to detail.

• Strong organizational and time-management skills, with the capability to manage multiple deadlines in a fast-paced environment.

• Ability to maintain confidentiality regarding sensitive financial and vendor information.

• Comfort in working both independently and collaboratively as part of a team.

🏝️ Benefits

• Competitive salary and a comprehensive benefits package.

• Medical, Dental, and Vision Insurance.

• Flexible scheduling and remote work options.

• Paid Time Off (PTO).

• Career growth opportunities based on performance rather than seniority – 75% of employees have been promoted within Summit Wash Holdings.

• Referral Bonus program.

• A supportive and collaborative culture that emphasizes work-life balance.