Accounts Payable Specialist

This is a fully remote position, open to applicants in India.

📋 Description

• Review, code, and input invoices into Oracle Fusion.

• Distribute shared expenses across various business units, departments, and subsidiaries.

• Route invoices, obtain timely approvals, and resolve billing discrepancies across Engineering, Sales, Operations, Technology, and Legal sectors.

• Prepare and execute EFT/ACH payments, wire transfers, and check runs.

• Prioritize payments to maximize cash discounts and comply with vendor terms.

• Manage vendor setup and verify banking credentials.

• Maintain tax documentation, including W-9s and W-8BENs.

• Assist with annual 1099 filings.

• Reconcile monthly vendor statements and accounts payable aging reports.

• Investigate and resolve past-due balances and vendor inquiries.

• Aid in monthly accruals and reconcile AP subledgers with general ledger accounts.

• Collaborate with the treasury team on bank reconciliations.

• Audit employee expense reports against corporate travel and entertainment policies.

• Keep audit-ready documentation in compliance with SOX internal controls.

• Support efforts to enhance AP workflows through automation and AI tools.

⛳️ Requirements

• A minimum of 3 years of experience in accounts payable or general corporate accounting.

• Solid understanding of full-cycle accounts payable processes.

• Familiarity with vendor tax documentation such as W-9, W-8BEN, and 1099 forms.

• Knowledge of standard internal controls.

• Proficient in Microsoft Excel, including VLOOKUPs, pivot tables, and data formatting skills.

• Experience with multi-entity/subsidiary expense allocations and intercompany transactions.

• Exceptional written and verbal communication abilities.

• An Associate or Bachelor’s degree in Accounting, Finance, or a related field is preferred.

• Hands-on experience with Oracle Fusion or similar enterprise ERP systems like SAP or NetSuite is preferred.

• Experience in handling foreign currency/international payments and working within a Sarbanes-Oxley (SOX) compliant environment is preferred.

• Familiarity with modern AP automation tools and a willingness to explore AI-assisted financial workflows is preferred.

🏝️ Benefits

• Competitive salaries.

• Health and wellness-focused benefits.

• Paid time off.

• Employee Resource Groups.

• Company-sponsored events.

• Educational support.

• Mentorship programs.

• Career development resources.

• Employee engagement programs.

• Recognition awards.