Accounts Payable, Spanish – 2-Year Fixed-Term Contract

This is a fully remote position, open to applicants in Romania.

📋 Description

• Process and confirm purchase orders, addressing discrepancies between purchase requisitions, purchase orders, and confirmations.

• Document confirmed purchase order details in ERP systems and alert internal stakeholders of any changes.

• Handle both PO and Non-PO invoices utilizing three-way matching and internal controls.

• Ensure invoice accuracy, completeness, tax compliance, and vendor information.

• Post approved invoices and credit notes with the appropriate GL/CC and project coding.

• Prepare, validate, and execute payment proposals across various methods including ACH, wire, cheque, AP card, direct debit, and bank transfers.

• Review and resolve payment exceptions, blocked vendors, advances, and reconciliation issues.

• Coordinate payment approvals with Treasury and Finance Controllers.

• Generate and distribute remittance advice to vendors.

• Process payable taxes, prepare tax return reports, and manage tax payments.

• Create and maintain vendor accounts in accordance with documentation and verification standards.

• Conduct invoice audits and quality checks, report findings, and suggest process improvements.

• Address vendor and internal queries within defined SLAs.

• Investigate and resolve discrepancies in payments, missing invoices, and vendor statement issues.

• Route requests to internal teams while complying with SOX and internal controls.

• Prepare month-end accrual reports and post accrual journal entries.

• Execute GR/IR reconciliations, vendor statement reconciliations, and debit balance analyses.

• Identify discrepancies, coordinate corrective actions, and secure approvals for write-offs and adjustments.

• Maintain documentation to support audits and compliance reviews.

• Validate and report on expense-related tax data.

• Process reimbursements and advance payments, including approved urgent manual payments.

• Ensure compliance with internal policies, SOX controls, accounting standards, and statutory tax requirements.

• Keep accurate records and supporting documentation for audit and regulatory purposes.

⛳️ Requirements

• Minimum of 2 years of experience in Accounts Payable.

• Proficiency in Spanish (minimum B2 level) and a good command of English is essential.

• Bachelor’s degree in Finance, Accounting, or a related discipline (or equivalent experience).

• Extensive knowledge of invoice processing, payments, vendor management, and T&E claims.

• Strong grasp of accounting principles and internal controls.

• Proficient in ERP systems (Microsoft D365 or similar) and MS Excel.

• High attention to detail, strong analytical abilities, and capability to meet deadlines.

• Effective communication skills for managing internal and external stakeholders.

• Ability to juggle multiple priorities while adhering to tight deadlines.

• Experience in shared services or multinational environments is preferred.

🏝️ Benefits

• Full-time employment.

• Fixed-term contract for 2 years.